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Big Sun Solar provides turnkey rooftop, carport, and ground-mount solar systems to Texas businesses to help counter rising energy costs, meet corporate sustainability goals, and enhance property value.
Big Sun
Solar is an industry leader trusted by prominent brands, including Cavender Auto Group, Rush Enterprises and Baywood Hotels, and has helped San Antonio become 5th in the nation for most solar megawatts installed. With a passion to build a more renewable future for the next generation of Texans, Big Sun Solar is headquartered in San Antonio and serves businesses across the state.
Big Sun Solar exists to help save the planet.
Position Summary The Accounts Payable & Payroll Specialist is responsible for the accurate and timely processing of all vendor payments and company payrolls. This role owns the full-cycle accounts payable function in NetSuite and the end-to-end weekly and salaried payroll processes, while supporting month-end close, audits, and continuous improvement of AP and payroll workflows. The ideal candidate is detail-oriented, deadline-driven, discreet with confidential information, and comfortable interacting with vendors, employees, and management.
Key Responsibilities
Accounts Payable
Process vendor bills, credits, and adjustments accurately and timely in NetSuite, ensuring proper GL coding, departmental/class/project allocation, and approval routing.
Follow up with vendors and internal stakeholders on invoice discrepancies, short shipments, pricing issues, missing documentation, and disputed charges.
Process the weekly check, ACH, wire, and credit card payment runs with guidance from Accounting Manager; obtain required approvals and ensure payments align with cash management guidelines.
Collect, track, and maintain vendor and subcontractor Certificates of Insurance (COIs).
Issue sales tax exemption and resale certificates for applicable projects.
Reconcile vendor statements monthly; clear aged open items and ensure the AP aging is current and accurate.
Track and process employee expense reimbursements and corporate credit card transactions, verifying receipts, approvals, and compliance with company policy.
Support the AP portion of the month-end and year-end close, including providing schedules and documentation to the Accounting Manager.
Prepare and file annual 1099-NEC / 1099-MISC reporting and maintain documentation to support compliance under Accounting Manager guidance.
Support cash disbursement forecasting by providing the Accounting Manager with upcoming AP commitments and payment timing.
Maintain organized AP files (digital and physical) to support internal controls; respond to internal and external audit requests by pulling supporting documentation as needed.
Respond promptly and professionally to vendor inquiries regarding payment status, remittance details, and account history.
Perform other duties and special projects assigned by the Accounting Manager.
Payroll
Process weekly hourly, and semi-monthly salaried payrolls accurately and on schedule.
Confirm all timesheets are submitted on time, properly approved by supervisors, and that time coding (job, department, project, PTO, overtime) appears reasonable and consistent with operations.
Follow up with managers and employees on missing punches, unapproved time, and coding questions before payroll is finalized.
Verify that expense reimbursements, bonuses, commissions, retro pay, and other one-off payments are properly approved and included in the correct pay run.
Ensure all payroll deductions — medical, dental, vision, HSA/FSA, 401(k), life insurance, and other voluntary benefits — are accurately captured each pay period and reconciled to benefit provider invoices.
Administer wage garnishments, child support orders, levies, and other court-ordered deductions in compliance with applicable law.
Prepare payroll-related journal entries each pay period and at month-end.
Respond to employee payroll questions regarding pay stubs, taxes, deductions, and direct deposit with professionalism and confidentiality.
General & Cross-Functional
Safeguard the confidentiality of payroll, employee, and vendor information at all times.
Identify and recommend improvements to AP and payroll processes, controls, and automation opportunities.
Partner with HR, Operations, and department managers on time tracking, expense policy, benefits, and vendor-related matters.
Assist with ad hoc reporting, analysis, and special projects as requested by the Controller or CFO.
