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Founded in 2013, 7 Daze™ manufactures and distributes products to Vape 7 Daze™. Our products were developed by air pollution engineers that believe in crafting quality products to offer an alternative to conventional cigarettes. By combining our background in engineering, 7 Daze MFG is able to excel and exceed expectation in creating the leading brands of e-liquid. 7 Daze strives to provide adult-smokers with an alternative to combustible cigarettes.
BASIC FUNCTION:
We are looking for an experienced Administrative Assistant to perform a variety of administrative, HR, bookkeeping, and payroll tasks. Works closely with the Business Manager, VP of Operations, and the General Sales Managers.
Responsibilities include but not limited to the following area:
Responsible for providing general office support with a variety of clerical activities, ordering supplies and equipment, data entry, and other related tasks
Works with Business Manager and Sales Director to verify paperwork
Support the administrative needs of the Business Manager as well as the Operations/Sales needs, and Management Team needs.
Responsible for setting up new accounts, adding designated pricing and other account changes for all sales routes in the designated areas using the ERP software, Netsuite.
Direct liaison between Sales Team and Accounting Team – invoice or deposit discrepancies, open balances, etc. for the locations covered
Run daily and weekly reports for Business Manager and Sales Director
Assist with planning team-building events and other gatherings
Responsible for keeping track of all hardware – handhelds, printers, etc.
Skills
Proven experience as an administrative assistant or office admin assistant
Ability to multi-task in a fast-paced environment
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Netsuite ERP system experience (preferred)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Must be at least 21 years old
Ability to interface with multiple departments
Able to utilize AI for everyday tasks
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QUALIFICATION AND SKILL REQUIREMENTS:
Education and/or Experience: AA degree or equivalent education, training and experience required. Individual will have a minimum of three years experience in administrative assistant, preferable in related industry.
Skill Requirements: Word processing experience is required. Experience in a spreadsheet software and database applications is preferred. General computer literacy is prerequisite. Must possess ability to establish and maintain effective working relationships with diplomacy in all facts of the position.
