Administrative / Office Assistant

<p style="line-height:1.38;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">We are looking for an administrative assistant to join our team for remote work. This person will work to support the daily operations of the firm. </span></span></span></span></span></span><br><br><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.</span></span></span></span></span></span></p><p></p><p style="line-height:1.38;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Responsibilities:</span></span></span></span></span></span></p><p></p><ul><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;">Field inbound communications </span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">- Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;">Coordinate scheduling</span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;"> - Set up meetings based on cross-functional availability for both internal and external stakeholders.</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;">Organize internal resources </span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">- Build out and maintain processes to keep</span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;"> </span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">files and office supplies organized and easily accessible.</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;">Liaise with customers and clients</span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;"> - Act as point person for office guests.</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;">Communicate policies and procedures</span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;"> - Alert employees of new processes, rules and regulations.</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;">Facilitate executive-level operations </span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">-</span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:700;"><span style="font-style:normal;"><span style="text-decoration:none;"> </span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Book travel, submit expense reports and send communications for high-level staff as needed.</span></span></span></span></span></span></li></ul><p></p><p style="line-height:1.38;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Requirements:</span></span></span></span></span></span></p><p></p><ul><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">High school diploma</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">1-2 years experience as an administrative assistant, secretary or receptionist </span></span></span></span></span></span><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:italic;"><span style="text-decoration:none;">preferred</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Strong organizational, communication, and time-management skills</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Proven ability to work in a fast-paced environment </span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Positive, high-energy attitude</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Resourcefulness, creativity, and problem-solving skill set</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Familiarity with office equipment (i.e. printers, fax machines, projectors)</span></span></span></span></span></span></li><li style="list-style-type:disc;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Proficiency in Microsoft Office (especially MS Excel and PowerPoint)</span></span></span></span></span></span></li></ul><p></p><p style="line-height:1.38;"><span style="font-size:10pt;font-variant:normal;white-space:pre-wrap;"><span style="font-family:Arial;"><span style="color:#000000;"><span style="font-weight:400;"><span style="font-style:normal;"><span style="text-decoration:none;">Benefits include; dentals, vision, paid time off etc.</span></span></span></span></span></span></p><p></p><p style="line-height:1.38;"></p>