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We are seeking a dynamic and personable Front Desk Receptionist to be the welcoming face of our organization. This energetic role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks to ensure a smooth and efficient workplace environment. The ideal candidate will be highly organized, tech-savvy, and capable of handling multiple responsibilities with enthusiasm and professionalism.
This paid position offers an exciting opportunity to develop your administrative skills while contributing to a positive office atmosphere.
Duties
Greet visitors, clients, and staff warmly, ensuring they feel welcomed and attended to promptly
Manage multi-line phone systems, answer inquiries, direct calls efficiently, and take detailed messages when necessary
Maintain appointment calendars, schedule meetings, and coordinate calendar management for staff and executives
Perform data entry, filing, and document proofreading to ensure accuracy and organization of office records
Handle clerical tasks such as photocopying, scanning, mailing, and managing office supplies inventory
Support bookkeeping activities using QuickBooks or similar accounting software to assist with invoicing and expense tracking
Provide customer support by addressing inquiries professionally via phone or email and maintaining excellent phone etiquette
Qualifications
Proven experience in office management or administrative roles with strong clerical skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
Strong computer literacy with experience in data entry, proofreading, and document management systems
Bilingual abilities are highly desirable for effective communication with diverse clients and team members
Previous experience as a front desk or medical/dental receptionist is a plus
Exceptional customer service skills with a friendly demeanor and professional phone etiquette
Personal assistant or medical receptionist experience is advantageous but not required; training will be provided on specific duties such as calendar management and office procedures
Join our team as a Front Desk Receptionist where your positive attitude and organizational prowess will make a meaningful impact every day. We value your contribution to creating an inviting environment while supporting the operational needs of our organization.
Pay: From $11.00 per hour
