Full Cycle Accounting Bookkeeper

Full Cycle Accounting Manager / Bookkeeper

Habitat for Humanity of Greater Garland is a fast-growing 501-C3 Non Profit company that provides a wide range of services to individuals, NGOs and Civic partnerships . We are seeking an Accounting Bookkeeper to join our team in Garland, TX. The ideal candidate will have a passion for helping others, a desire to learn, and the drive to succeed.

Initially, this would be a part time (20-24 hours) per week, but it may also develop into a full time position with additional Office Management duties added.

Job Description The Bookkeeper will be responsible for the day-to-day operations of the Office and the Accounting department, including daily tasks such as:

• Reviewing and analyzing monthly sales, monthly payroll journal entries, and monthly bills.
• Monthly vendor bills, vendor invoices, vendor payments, A/R, A/P
• Monthly & month-end journal entries, reconciliations, balance sheet entries.

Qualifications:

• Bachelor's degree in Accounting or Finance or equivalent experience preferred.
• REQUIRED 5+ years Experience with QuickBooks.
• Must be proficient in Microsoft Office programs including Excel, Word, Outlook

Office and Accounting Manager/Bookkeeper - Expanded Job Duties

Accounting:

• Manage all financial transaction records – Using QuickBooks, maintain the financials for HFHGG, and TX Homes CDFI, CDC, & CLT.
• Enter Insurance payments and corresponding journal entries (prepaid) Quarterly
• Enter online bank transfers into QB
• Process invoices and regular monthly bills- Prepare checks for invoices and payments that are due and scan the invoices for attachment to the record in Quick Books.
• Balance/Reconcile all bank accounts monthly
• Record monthly Mortgage Serviced NET payment received in QB noting any escrow or payment deficiencies.
• Enters donations from Donation portals – Send out a Thank you Letter to all donors and enter donor information into CRM system.
• Regularly track all auto ACH payments and enter the transactions into Quick Books.
• Enter homeowner mortgage payments received and pay their homeowners insurance/property tax payments as needed. (3rd Party serviced mortgages excluded.)
• Coordinate weekly with Accounting/Compliance Specialist to reconcile all cross-managed accounts.

General Office:

• Check email daily and respond accordingly
• Check Donation portals and record any contributions or donation
• Maintain a GIK (Gift In Kind) spreadsheet tracking services and material donations
• Check mortgage payoffs when requests come in from Mortgage Servicer. Confirm that amount matches w/QB and forward to Executive Director for signature. Communicate with Attorney for release of lien.
• Coordinate with Accounting/Compliance Director that we have all paperwork complete for employees, sub-contractors, vendors, etc.
• Prepare and submit Annual, Semi-Annual, and Quarterly reports.

Additional Routine Office Duties

• Answer all phone calls incoming to the Bookkeepers extension.
• Bi-weekly – Submit timesheets to Payroll check payroll reports when received for accuracy, enter employee pay breakdown in spreadsheet, then enter the payroll in QB
• Create folders for new employees, new accounts, new clients etc, and file folders w/paperwork in secure file or in Executive Directors office.
• Collect and File 1099 NEC info in preparation of sending out annually, the 1099s to Vendors and Sub Contractors.
• Maintain Records for all Sub Contractors- Insurance, Waivers, Workman’s Comp Waivers, etc.
• Prepare documents to get signatures from Executive Director. Scanning Docs as needed for electronic backup and mail documents as needed to recipients.

Job Type: Part-time Pay: $20.00 - $24.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Paid time off
• Paid training

Physical Setting:

• Office

Experience:

• GAAP: 5 years (Required)
• Accounting Bookkeeping: 5 years (Required)
• QuickBooks: 5 years (Required)

Work Location: In person