Law Firm Administrator

Johnson Schachter & Lewis, A PLC is seeking an experienced, highly organized, and professional Law Firm Administrator to lead the daily operations of a well-established civil defense litigation firm representing public and private entities throughout California. The ideal candidate is detail oriented, dependable, and capable of managing multiple responsibilities in a fast-paced legal environment; someone who can work with firm management in a small, close-knit atmosphere to ensure the firm runs smoothly and effectively.

Key Responsibilities include:

1. Overseeing daily office operations and administrative functions
2. Managing office vendors, supplies, equipment, and facilities
3. Managing all HR-related functions, including recruitment, supervision of administrative staff, employee relations, onboarding and offboarding of employees, and employment records, policies, procedures, and compliance
4. Managing billing, accounts receivable, accounts payable, and general bookkeeping and accounting functions
5. Managing payroll and employee benefits in coordination with outside vendors
6. Overseeing firm technology and systems in coordination with outside vendors
7. Ensuring compliance with legal, regulatory, and insurance requirements including coordination with brokers
8. Coordinating and managing outside service providers
9. Maintaining office policies, procedures, and workflow systems
10. Assisting attorneys and staff with administrative and operational needs
11. Coordinating calendars, meetings, travel, and firm events as needed
12. Helping to maintain a professional, organized, and collaborative office environment

1. Prior law firm administration experience required
2. Strong organizational skills and attention to detail
3. Ability to manage multiple priorities independently
4. Professional communication and interpersonal skills
5. Experience with legal billing, bookkeeping, and office management
6. Proficiency with Microsoft Office and general office technology
7. Familiarity with legal billing systems and litigation support preferred
8. Ability to maintain confidentiality and exercise discretion

1. A collaborative and supportive team environment
2. Competitive compensation based on experience
3. Health and Dental benefits
4. FSA
5. 401k (with matching)
6. Paid time off and holidays
7. Opportunity to work with a respected and established litigation firm

Compensation

• Please submit a resume and brief cover letter describing your experience and interest in the position to kristen@jsl-law.com