Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth functioning of the office environment. Your energetic approach and attention to detail will help foster an efficient, welcoming, and productive workspace.

As the first point of contact, you will manage front desk responsibilities, coordinate administrative tasks, and support various departments with professionalism and enthusiasm. This position offers an exciting opportunity to develop your office management skills while contributing to a positive workplace culture.

Responsibilities

• Greet visitors and clients with a friendly, professional demeanor, providing excellent customer service at all times
• Manage line phone system, screen calls, and direct inquiries efficiently using proper phone etiquette
• Maintain organized filing systems, perform data entry, and ensure accurate record keeping using tools like Microsoft Office and Google Workspace
• Handle calendar management and scheduling for meetings, appointments, and events with precision and promptness
• Oversee office supplies inventory, place orders as needed, and coordinate maintenance requests to keep the office running smoothly
• Assist with clerical duties including proofreading documents, preparing reports, and managing correspondence in a timely manner

Experience and Qualification

• Must be able to speak Chinese and English fluently
• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience handling multi-line phone systems and providing exceptional customer support
• Familiarity with clerical tasks such as filing, data entry, proofreading, and calendar management
• Prior experience as a receptionist or personal assistant is advantageous
• Excellent organizational skills combined with effective time management to prioritize tasks efficiently

Pay: From $20.00 per hour

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Office: 1 year (Required)

Language:

• Chinese (Required)

Ability to Commute:

• Chino, CA 91708 (Required)

Work Location: In person