Office Administrator / Accounting Specialist

ABOUT THE ROLE

ACS Business Systems, Inc. is an established professional services firm looking for an experienced, detail-oriented Office Administrator to join our team. This is a key role that keeps our office running smoothly — from managing day-to-day operations to supporting our accounting and estimating functions. If you thrive in a fast-paced environment, take pride in accuracy, and enjoy wearing multiple hats, we want to hear from you.

RESPONSIBILITIES

• Manage accounts payable and receivable, invoicing, and general bookkeeping
• Prepare and process quotes and estimates for clients
• Reconcile accounts and assist with month-end close procedures
• Maintain organized filing systems — both digital and physical
• Answer phones, manage correspondence, and greet clients professionally
• Coordinate scheduling, meetings, and office supply inventory
• Support management with reporting, data entry, and special projects
• Serve as the go-to resource for day-to-day office operations

QUALIFICATIONS

• 3+ years of experience in an office administration or accounting support role
• Proficiency in QuickBooks or similar accounting software
• Experience preparing quotes, estimates, or proposals
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Exceptional attention to detail and organizational skills
• Professional communication skills — written and verbal
• Ability to prioritize and manage multiple tasks independently
• Associate's or Bachelor's degree in Accounting, Business, or related field preferred

WHAT WE OFFER

• Competitive compensation based on experience
• Health insurance
• 401(k) retirement plan
• Paid time off and holidays
• Stable, team-oriented work environment
• Opportunity to grow with a respected local firm

HOW TO APPLY Please submit your resume and a brief cover letter describing your relevant experience. We look forward to meeting you.

Pay: $25.05 - $33.00 per hour

Benefits

• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person