Part-Time Executive & Operations Assistant

Avail Health & Behavioral Solutions / Big Faith Brands Tallahassee, FL (Hybrid/Remote Flexible Depending on Tasks)

Job Overview

We are seeking a highly organized, proactive, tech-savvy Part-Time Executive & Operations Assistant to support multiple growing businesses and community initiatives.

This is not a simple receptionist or basic admin role. We are looking for someone who can think independently, learn quickly, manage multiple moving parts, and assist with business operations with minimal supervision.

The ideal candidate is extremely comfortable with computers, technology platforms, online systems, document creation, scheduling, applications, follow-up calls, and helping organize new business programs and projects.

You will assist across healthcare, community outreach, transitional housing, staffing, and business development operations.

This position is ideal for someone who enjoys structure, solving problems, helping businesses grow, and being part of meaningful work in the community.

Responsibilities

Administrative Support

• Create and organize business documents
• Prepare forms, packets, spreadsheets, and reports
• Assist with onboarding paperwork and applications
• Manage emails and follow-up communications
• Schedule appointments, interviews, and meetings
• Assist with calendar management

Operations Support

• Help organize and implement new business programs
• Assist with tracking referrals and client information
• Help maintain digital systems and workflows
• Assist with recruiting and staffing processes
• Pull reports and maintain organized records
• Assist leadership with day-to-day operations

Communication & Follow-Up

• Call applicants, staff, clients, and vendors
• Follow up on missing paperwork and documentation
• Communicate professionally by phone, email, and text
• Assist with customer service and problem resolution

Technology & Systems

• Work within multiple online systems and platforms
• Upload and organize digital files
• Use Google Workspace, spreadsheets, CRMs, and scheduling systems
• Quickly learn new software with little training

Qualifications

REQUIRED

• Strong computer and technology skills
• Ability to learn systems quickly with minimal training
• Excellent organizational skills
• Strong communication skills
• Ability to multitask in a fast-paced environment
• Reliable transportation
• Professional attitude and appearance
• Ability to maintain confidentiality
• Self-motivated and dependable

PREFERRED

• Experience with healthcare, staffing, or administrative work
• Experience with Google Workspace, Airtable, Canva, CRMs, or scheduling systems
• Experience with recruiting, onboarding, or customer service
• Experience working remotely or independently

Ideal Candidate Traits

We are looking for someone who:

• Takes initiative without waiting to be told every step
• Can troubleshoot and solve problems independently
• Is highly detail-oriented
• Works well under pressure
• Is resourceful and adaptable
• Is comfortable handling multiple businesses/projects at once
• Understands urgency and follow-through
• Communicates professionally and consistently