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We are seeking a highly organized, proactive, and resourceful Personal Assistant / Junior Project Manager to support a fast-paced landscape architect and project management team. This role is ideal for someone who enjoys coordinating multiple moving parts, communicating with consultants and clients, and helping keep projects on schedule from concept through completion.
The position includes a mix of on-site support, local travel to project locations, coordination with team members and consultants, and remote administrative responsibilities.
Key Responsibilities
Project Coordination & Administration
Assist with overall project management, and coordination across multiple active projects
Track project progress, deadlines, and provide daily and weekly status updates
Coordinate with consultants, contractors, vendors, clients and internal team members as requested
Prepare and organize project documents, plan sets, and presentations as directed
Assist with the coordination of plan set production and modifications
Maintain and share organized digital and physical project files
Review, organize, and respond to emails as directed
Take meeting notes and distribute follow-up action items to all parties as directed
Maintain calendars, schedules, and appointment coordination
Confirm client meetings and project site visits
Follow up with outsourced consultants and contractors to ensure timely completion of tasks
Field & Site Support
Visit project sites locally as needed
Photograph job site progress and document updates
Oversee punch lists and project tracking updates
Pick up and coordinate material and sample deliveries
Attend meetings and provide on-site support
Drive to local job sites and vendor appointments as necessary with and without leadership
Design & Team Support
Support landscape architecture and design teams with project coordination
Assist with compiling renderings, presentations, and material organization
Help coordinate consultant information and project documentation
Qualifications
BA/BA Degree required
2-3+ years Personal Assistant experience desired or similar experience
Proficient in MS Office Suite, Google Suite, Social Media Platforms, AI applications and can annotate pictures
Tech-savvy and comfortable learning new software and systems
Strong organizational and multitasking skills
Excellent verbal and written communication abilities
Strong follow-through and problem-solving skills
Ability to prioritize and manage multiple projects simultaneously
Professional, polished, and client-service oriented
Resourceful, adaptable, and detail-oriented
Must have a valid driver’s license and reliable transportation
Ability to lift to 25 lbs
Preferred Experience
Background in project coordination, design support, architecture, landscape architecture, construction, interiors, or related industries preferred
Helpful to have familiarity with plant materials, landscape terminology, and construction processes
Experience with scheduling, consultant coordination, or administrative project support is a plus
Familiarity with design plans, construction drawings, or material sourcing helpful
Work Environment
Monday–Friday schedule, and required to respond to time sensitive project emails and texts after hours on weekends
Combination of remote work, office coordination, and local on-site travel
Collaborative, fast-paced team environment
Opportunity for growth within project management
Benefits
Paid holidays including:
Christmas
New Year’s Day
Thanksgiving
Memorial Day
Fourth of July
Labor Day
5 sick days and one-week paid vacation accrual begins after 90-day introductory period
Monthly cell phone and medical stipend provided
Mileage reimbursement paid in accordance with state laws
Pay is DOE and negotiable at interview
Job Types: Full-time, Part-time
Pay: $21.00 - $25.00 per hour
Ability to Relocate
Los Angeles, CA 90049: Relocate before starting work (Required)
