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Engineering Innovations. We deliver award-winning mechanical contracting, construction, service, and maintenance solutions with a focus on performance and innovation. Our team of skilled and collaborative professionals drives every project from preconstruction through final testing, always aligned with our clients’ goals.
To provide support to Project Managers and other project team members. Responsible for coordinating administrative support functions for projects assigned to the Project Managers whom are direct reports. Will assist in all phases of the projects from procurement through closeout.
Works under the general supervision of the Project Managers to whom this position directly reports. Assists in project permit, insurance, and bond procurement. Assists in project mobilization and demobilization.
Sets up project documentation and provides project document control from beginning of project through its setup through the end of the project. Maintains organized filing system for all project documentation, including ensuring that the operations portal (NEST) and Bluebeam Studios are kept current. Sets up projects on project management software.
Procures and processes Operation and Maintenance Manuals, Attic Stock, Commissioning Documentation, and As-Builts. Writes, edits, and/or transcribes general correspondence and/or project documents. This may include letters, inquiry packages, change orders, purchase orders, contract agreements, etc.
Interfaces with both internal and external individuals involved in the projects, such as project team members, general contractors, subcontractors, and vendors. Maintains ongoing communication related to project, responds to inquiries, seeks information and provides information as necessary to ensure the smooth administration of each project. May participate in or coordinate special assignments related to project administration in order to improve operational efficiencies.
Maintains and fosters positive sub-contractor and vendor relationships. This position will provide administrative support for the project managers designated as direct reports.
Minimum High
School graduate or equivalency (GED) required. Minimum of two (2) years administrative support. Minimum of two (2) years of experience with document control processes. Must be proficient in MS Word, Excel; proficiency with Bluebeam (preferred) or Adobe. Understanding of various construction documents and how to properly execute them.
Experience with web based project management systems. Ability to adapt to shifting priorities - flexibility. Ability to communicate effectively, both verbally and in writing.
Physical and/or travel demands: Work will be done in a typical office environment that will enable comfortable sitting, but may also require sitting, standing, occasional bending, reaching, stooping, and lifting light objects. The compensation offered to the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, and training. Team members are eligible for a year-end bonus based on company and/or individual performance as well as paid time off.
An industry-leading benefits package including health, dental, and vision plans, and retirement. Candidates must be legally authorized to work in the United States on a full-time basis without requiring future sponsorship for employment visa status. Engineering is an Equal Employment Opportunity Employer and shall provide equal employment opportunities to all people in all aspects of employer-employee relations, without regard to race, color, creed, national origin, religion, sex, age, sexual orientation, gender identity, disability or veteran status.
The job description does not constitute a written or implied contract of employment. #
