Academic Scheduling & Faculty Contracts Manager

OVERVIEW The University of St. Thomas invites qualified candidates to apply for a Academic Scheduling & Faculty Contracts Manager (Program Manager I) position within the School of Engineering. The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission. JOIN OUR COMMUNITY The University of St. Thomas offers a competitive and comprehensive benefits program, which includes: Tuition Remission for employees, spouses, and dependents Generous Retirement Contributions to support your future Comprehensive Health Coverage including medical, dental, and vision Fully Paid Insurance : disability, life, and AD&D Paid Parental Leave to support growing families Salary Range: $53,000 to $56,000 The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information. JOB SUMMARY The Academic Scheduling & Faculty Contracts Manager to the Dean’s Office is responsible for comprehensive management of academic scheduling, faculty administration, front office operations, student employee supervision, and undergraduate recruiting. Key responsibilities include developing process efficiencies, leveraging Student Information Systems (e.g. Ellucian Banner) and Customer Relationship Management platforms (e.g. Salesforce) including new systems and platforms to develop and maintain the master course schedule, optimizing classroom use, resolving conflicts, ensuring system accuracy and policy compliance. Additional management is required for generating faculty contracts, managing adjunct onboarding, maintaining faculty-related resources, and supporting accreditation and assessment initiatives. The position oversees daily office functions, manages communication, logistics, assists with event planning, and supervises student workers through hiring, training, and performance evaluation. The role further involves coordinating prospective student tours, supporting orientation activities, and responsibility for Dean’s office administrative tasks as needed. ESSENTIAL FUNCTIONS Manage the development, initial entry, and ongoing maintenance of the Engineering undergrad and graduate academic schedules. Collaborate with the program directors, department chairs, and associate dean to assemble course schedules to effectively serve program needs and forecasted student demand, while meeting faculty utilization and productivity goals. Assists the program directors and department chairs in monitoring student demand in all Engineering programs and suggests schedule revisions when appropriate. Responsible for the entry and accuracy of all course section information, part of term calendar details and room scheduling to publish the Engineering academic course schedule in all required university enterprise systems by established deadlines. Maintains, adjusts and updates schedule as required during the academic year. Maintain faculty teaching load and course release records for all full-time Engineering faculty and 12-month adjuncts in collaboration with the associate dean. Faculty Contracts and Administration Oversee the engineering faculty contracts process including coordination with academic affairs. Oversee the overload process for approximately 40 full-time faculty and contract administration for approximately 60 adjunct faculty. Manage the engineering adjunct onboarding process from initial communication through day one of employment. This includes monitoring human resources onboarding status, ensuring adjuncts have access to all required tools and systems to teach. Develop, manage and maintain the Canvas cours