Job Description
Job Title: Accounting Assistant Job Description The Accounting Assistant supports the finance team by performing cash control procedures, managing B2B collections, and processing high-volume, complex billing with a high degree of accuracy. This role requires strong reasoning abilities, advanced mathematical skills, and the initiative to solve complex issues while representing the company professionally with customers and the public. The Accounting Assistant uses Microsoft Office applications, accounting systems, and an integrated ERP system to process customer payments, reconcile accounts, and maintain accurate financial records. Success in this position depends on sound judgment, strong people skills, and the ability to contribute positively to a collaborative work environment. Responsibilities Receive and process cash receipt transactions accurately and in a timely manner. Perform B2B collection functions by making necessary collection contacts to ensure prompt payment from assigned customers. Review sales orders for pricing accuracy and work closely with Customer Service to resolve any pricing discrepancies. Invoice butter and powder sales orders with a high degree of accuracy. Input and process customer deductions related to pricing discrepancies, short or mis-shipments, scorecard deductions, and late delivery or loss of sale claims. Contact customers as needed to research, clarify, and resolve payment deductions. Prepare deduction write-offs and submit them for appropriate approval. Perform account reconciliation activities to ensure accurate accounts receivable records. Support billing, invoicing, and invoice processing activities as part of the accounts receivable function. Provide administrative support related to accounting, billing, and data entry tasks. Cross-train with other team members and provide backup support during absences to maintain continuity of operations. Follow all safety and working rules in accordance with company policies and procedures. Work collaboratively and maintain positive working relationships with co-workers, management, customers, vendors, and other employees. Maintain a positive attitude and contribute to a quality-focused and harmonious work environment. Demonstrate excellent, regular full-time attendance in support of company objectives. Use initiative and sound judgment when making decisions, keeping the company’s best interests in mind. Operate personal computer systems and accounting software effectively after an appropriate training period. Perform other related duties as assigned by management. Essential Skills Minimum 2 years of accounts receivable experience. Cash application and B2B collections experience. Experience with an integrated ERP system in the customer payment application process. High-volume, complex billing experience. Proficiency in Microsoft Windows, Word, and Excel. Ten-key by touch proficiency. Strong accounting and accounts receivable skills, including reconciliation and credit-related activities. Experience with billing, invoicing, and invoice processing. Accurate and efficient data entry skills, including Excel data entry. Excellent organizational skills with the ability to manage multiple tasks and deadlines. Strong written and verbal communication skills at a college level. Advanced computational and mathematical reasoning skills. Ability to exercise good judgment, tact, and people skills in interactions with customers and colleagues. Ability to work effectively as a company representative with customers, the public, and internal teams. Excellent written and spoken English. Additional Skills & Qualifications Bachelor’s degree in Business, Accounting, or Finance is desirable; relevant experience in lieu of education will be considered. Experience with EDI is preferable. General bookkeeping experience is beneficial. Experience in both accounts receivable and accounts payable functions is an advantage. Administrative support experience in an accounting or finance environment is helpful. Ability to quickly learn and operate new equipment and systems after an appropriate break-in period. Demonstrated ability to maintain a positive attitude and contribute to a quality-driven culture. Work Environment This is a full-time position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role is based in a professional office environment that relies on personal computers, Microsoft Office applications, accounting