Job Description
AutoTech Solutions LLC is seeking a Senior Accounts Payable Specialist to join our Finance, Accounting & Administration team and support our growing automotive repair and service operations. As a key member of the accounting function, you will be responsible for managing the full accounts payable cycle in a fast-paced, high-volume environment, ensuring that vendors are paid accurately and on time while upholding our commitment to quality, integrity, and operational excellence. In this role, you will take ownership of day-to-day invoice processing, including receipt, coding, and approval routing for purchases related to automotive parts, shop supplies, equipment, subcontracted services, and other operational expenses. You will perform detailed 2-way and 3-way matching of purchase orders, receipts, and invoices, research and resolve discrepancies, and work closely with purchasing, operations, and service management teams to reconcile differences related to parts, labor, and warranty work. You will manage weekly payment runs, including checks, ACH, and credit card payments, in alignment with company approval policies and cash flow priorities. The Senior Accounts Payable Specialist will also play an important role in maintaining clean and accurate vendor accounts. You will perform regular vendor statement reconciliations, clear unapplied credits, investigate aged items, and proactively communicate with suppliers to maintain strong relationships and avoid service disruptions. You will maintain vendor master data, collect and review W-9s, ensure proper payment terms and tax coding, and support 1099 reporting and basic sales/use tax compliance as it relates to AP. Beyond daily processing, you will support the month-end close by preparing AP-related journal entries and accruals, reconciling AP sub-ledgers to the general ledger, and compiling supporting schedules and documentation for financial reporting and audits. You will analyze AP aging, identify trends or issues, and partner with the Controller or Accounting Manager to drive improvements in working capital management. As a senior member of the AP function, you may provide training, guidance, and informal leadership to junior staff, helping to standardize best practices and ensure adherence to internal control requirements. AutoTech Solutions offers a dynamic, collaborative work environment where finance partners closely with operations and service teams to support innovation in automotive technology and an exceptional customer experience. Strong systems skills, including proficiency with ERP or accounting software and intermediate to advanced Excel, are essential. Experience in the automotive, manufacturing, or multi-location service industry is highly desirable. Successful candidates will bring several years of progressive accounts payable experience, a solid understanding of GAAP-related AP practices, and the ability to work both independently and as part of a cross-functional team. A high level of integrity, professionalism, and respect for confidential financial information is required. AutoTech Solutions is committed to quality, safety, and continuous improvement, and this role offers significant opportunities for professional growth within a stable, forward-looking organization that values its employees as much as its customers.