Job Description
Description Selection Procedure Applications will be screened, and those candidates whose backgrounds best match the requirements of the position will be invited to participate in a competitive examination process, which may include any combination of the following: Training & Experience evaluation (T&E), multiple-choice question test, job-related performance exercise, and technical/ oral appraisal interview. Examination procedures are subject to change as deemed necessary by the Director of the Personnel Commission. Candidates who pass all of the examination processes are ranked on an eligibility list according to their score(s). Selection for the position will be made from among the top three (3) ranks of candidates. The eligibility list will be used for hiring purposes in other vacancies in the same, or equivalent, job classification and will be active for six (6) months (Merit Rule 50.100.1). Vacancy: Finance Department * *This is a 40 hour per week position/8 hours per day, 12 months/year and is Benefits Eligible. ** BASIC FUNCTION: Under the direction of an assigned supervisor, perform complex accounting and bookkeeping work; prepare, develop, monitor and maintain computer generated financial statements and reports for an assigned independent auxiliary program. Examples of Duties REPRESENTATIVE DUTIES: Direct accounting activities for an assigned major program such as Food Services; prepare complete financial statements assuring proper financial controls and practices in conjunction with accepted accounting principles. E Prepare and maintain a variety of difficult and complex financial and accounting records, ledgers and reports; maintain a variety of files. E Provide information to District personnel regarding various records, budgets, accounts and programs. E Prepare and monitor departmental purchase orders and requisitions; check requisitions for proper account codes; set up new accounts as needed. E Provide for the proper processing of accounts payable invoices; code and prepare for payment; monitor timeline for applicable discounts; post activity to computer. E Prepare and review expense transfers; input transfer data into computer and verify for accuracy; prepare federal reimbursement claim. E Evaluate financial condition of assigned programs; develop trend information and communicate issues or problems to management. E Code time sheets and prepare for payroll input. E Provide for the proper collection and accountability of monies received. E Respond to questions from employees or other individuals regarding interpretation of laws, regulations, contracts, District policies and accounting procedures. E Coordinate work, assist and provide work direction and guidance to employees as assigned. E Assist the Director with projected budgets and spreadsheets for assigned programs; prepare and monitor budget revisions; code budget accounts. Perform related duties as assigned. NOTE: At the end of some of the duty statements, there is an "E" which identifies essential duties required of the classification. Minimum Qualifications Any combination equivalent to: Two years of college-level course work in accounting and four years of increasingly responsible experience in the preparation and maintenance of financial records and reports. Supplemental Information KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Accounting, bookkeeping, budgeting principles, practices and procedures. Basic financial analysis. Financial and statistical record-keeping techniques. Modern office practices, procedures and equipment. Operation of a computer terminal. ABILITY TO: Perform complex accounting and auditing work. Prepare, develop, monitor and maintain financial statements and reports. Operate office machines such as calculator and computer terminal. Make arithmetic calculations quickly and accurately. Understand and follow oral and written instructions. Work cooperatively with others. Work independently with little direction. Meet schedules and time lines. Plan and organize work. Communicate effectively both orally and in writing. WORKING CONDITIONS: ENVIRONMENT: Offi