Accounting Technician II

JOB Salary: Range 250Under the direction of the Supervisor of Accounting or assigned administrator, performs financial record keeping duties associated with analyzing, processing, and completing accounting transactions for various accounts. Assumes responsibility for one or more elements within a complete accounting system such as, but not limited to, accounts payable, cash and accounts receivable, and fund accounts.The Accounting Technician II is the second level in a multi-level clerical accounting career path. The Accounting Technician I requires the ability to process accounts payable, cash and receivable transactions, including those governed by contracts and open purchase orders. Advancement to Accounting Technician II requires demonstrated competency in analyzing and processing a full range of transactions for several closely related accounting areas, such as accounts payable, accounts receivable, and cash, including administration of contracts compliance and documentation for special programs. The Accounting Technician III will demonstrate knowledge of generally accepted accounting practices and will have competency in making journal entries to general ledger, performing account analysis, and fund accounting services. EXAMPLE OF DUTIES Essential Duties and ResponsibilitiesPrepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips.Identifies, verifies and corrects standardized account codes, budget authorization, and available and qualifying budgets. Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks. Researches, compiles information, and prepares the District's consolidated applications for categorical services, level of funding, and reimbursement.Monitors transaction status such as payment histories, partial payments, past due charges, merchandise back orders, POs as payables, POs as rollovers for the new fiscal year, and end-of-year payables cutoff.Prepares backup documentation for accounting transactions such as checks mailed. Reviews and verifies that vendor statements and/or paid invoices have been posted to correct accounts. Prepares payment schedules and current check listings. Maintains records of check documents and payment histories.Provides support toward establishing vendor/contractor accounts. Secures appropriate signatures and other supporting information contained in files. Receives and processes accounts receivable payments and requests for items such as, but not limited to, property tax exemption reimbursement and developer fees.Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals.Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Trace transactions through previous accounting actions to identify and correct discrepancies.Prepares documents such as invoices and account statements. Follows up with customers on account balances that are outstanding, or involve multiple fiscal years. May recommend remedial action, write-off of account balances, or settlements negotiated to resolve account disputes and delinquencies.Creates and maintains files containing contract and tax withholding information for manual monthly payments and verifies payment authorization. Sets up and maintains various tickler files for recurring transactions.Reviews, analyzes, and processes miscellaneous items related to accounts payable and accounts receivable such as credit cards and open purchase orders.Processes line item transfers using forms and instructions initiated and approved by others. May perform or assist with posting journal entries to general ledger following established instructions and procedures for corrections and other adjustments.May prepare financial reports or supporting information for reports such as sales tax and Form 1099. Reconciles cash, accounts payable and receivable, and other current accounts.Provides administrative support to projects and special assignments that require getting information and cooperation from other departments and vendors.May prepare correspondence relating to assigned responsibilities.Performs other duties as assigned that support the overall objective of the position including those performed by accounting technicians and other clerical staff.Knowledge and SkillsWorking knowledge of the practices and terminology of financial and statistical record keeping and accounting data entry. Working knowledge of governmental a