Accounts Payable Accountant

Job Summary We are looking for a proactive and detail-oriented Accounts Payable Accountant to join our finance team. In this role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payments to vendors and suppliers. The ideal candidate is someone who is proficient in accounting and has a solid understanding of accounting principles including GAAP (Generally Accepted Accounting Principles). This position offers an excellent opportunity to develop your expertise in corporate accounting and financial management within a dynamic organization. Duties ● Process vendor invoices and match to purchase orders and receiving documents, ensuring accuracy and proper authorization prior to payment. ● Review and verify invoices for accuracy, appropriate approval, and correct coding to general ledger accounts and cost centers. ● Prepare and process weekly payment runs, including checks, ACH transfers, and wire payments in a timely manner. ● Reconcile vendor statements and resolve invoice or payment discrepancies with vendors and internal departments. ● Maintain and update vendor records, including collection of W-9 forms, and assist with annual 1099 preparation and filing. ● Prepare and post journal entries to the general ledger, including accruals, prepaid expenses, and AP-related adjustments. ● Reconcile balance sheet accounts, investigate discrepancies, and prepare supporting documentation for management review. ● Assist with the preparation of financial reports, statements, and ad hoc analyses as requested by management. ● Respond to vendor and internal inquiries regarding payment status, invoice discrepancies, and account information in a professional and timely manner. ● Support internal and external audit processes by providing accurate documentation, schedules, and explanations as needed. ● Ensure compliance with company policies, internal controls, and applicable accounting standards and regulatory requirements. ● Perform other duties and special projects as assigned. Skills ● Knowledge of Generally Accepted Accounting Principles (GAAP) and standard accounts payable practices and procedures. ● Proficiency in accounting software and ERP systems (e.g., QuickBooks, Sage, NetSuite, or similar); ability to learn new systems quickly. ● Strong proficiency in Microsoft Office Suite, with advanced Excel skills including pivot tables, VLOOKUP, and data analysis functions. ● Exceptional attention to detail and accuracy; ability to process high volumes of transactions while maintaining a high degree of precision. ● Strong organizational skills with the ability to prioritize competing deadlines and manage multiple tasks in a fast-paced environment. ● Effective verbal and written communication skills; ability to interact professionally with vendors, management, and cross-functional team members. ● Strong analytical and problem-solving skills; ability to identify discrepancies, research root causes, and implement effective solutions. ● Ability to work independently with minimal supervision as well as collaboratively within a team-oriented Finance Department. ● Knowledge of IRS 1099 reporting requirements, W-9 documentation standards, and year-end tax compliance processes. ● Demonstrated ability to maintain confidentiality of sensitive financial data and handle proprietary information with the utmost discretion. ● Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered. Benefits 401(k) 401(k) matching Dental insurance Disability insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you have experience with NetSuite? In a few sentences describe the full AP process, from receiving an invoice to issuing payment. How do you ensure accuracy when entering a high volume of invoices? What internal controls do you think are most important in an AP department? What is your desired compensation range? Experience: Accounts payable: 2 years (Preferred) Work Location: In person