Job Description
Job Title: Accounts Receivable Department: Business Office Reports To: Controller FLSA Status: Non-exempt Prepared By: Human Resource Department SUMMARY Records payments to customer accounts and maintains accounts receivable records. Takes appropriate collection action on accounts more than 30 days old. Reconciles and deposits all monies received by the dealership. ESSENTIAL DUTIES Essential Duties include the following. Other duties may be assigned. Reconciles and deposits service and parts receipts, including charge cards, on a daily basis. Receipts all monies received from vehicle sales, checks for money due, and provides drafts for dealer signature. Enters finalized cash receipts and updates accounts receivable ledger by customer. Files all cash receipt records, check stubs, and bank receipts. Prepares cash deposits and fills out the cash control sheet daily. Reconciles statements and follows up collections as necessary. Prepares accounts receivable statements monthly. Performs background checks on credit applications. Gives approvals for current charges. Processes daily credit card deposits. Researches and processes charge backs, returns, and bad checks. Pulls original vehicle invoices for payoff by office manager. Passes trade payoffs to office manager. Answers accounts receivable phone calls and follows up on inquiries. Updates customers' account information. Maintains a monthly holdback list for the office manager. Inputs new vehicles into the computer system as directed by the office manager. Reports sold units through the factory reporting system. Maintains accurate delivery records. Posts fuel credits on a daily basis and reconciles the fuel schedule. Cross-trains others for this position as directed by management. Fills in for other administrative positions as needed and directed by management. Assists with related special projects as required. Maintains a professional appearance and neat work area. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) and one to two years related experience. Proficient in Excel, Word, and Outlook. Proficient in ten key by touch. Comprehends basic accounting principles of credits and debits. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. MATHEMATICAL SKILLS Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals on an adding machine. Ability to compute percentage rates and commissions on an adding machine. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to pay close attention to detail when conducting all essential duties. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit; stand; bend; use hands to finger, handle, and feel; talk and hear; and reach with hands and arms. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individ