Accounts Receivable Specialist

Position Overview We are seeking a detail-oriented and organized Accounts Receivable Specialist to join our growing fire sprinkler and life safety company. This role is responsible for managing customer billing, collections, payment processing, and maintaining accurate financial records across multiple construction and service projects. The ideal candidate will have strong communication skills, construction industry billing experience, and the ability to work in a fast-paced environment while supporting project managers, customers, and internal accounting operations. Experience with progress billing, lien waivers, and commercial construction invoicing is highly preferred. Responsibilities Prepare and submit customer invoices for construction projects, inspections, service work, and maintenance contracts Manage progress billing, AIA billing, and contract billing requirements Monitor accounts receivable aging reports and follow up on outstanding balances Communicate professionally with customers regarding invoices, payment status, and account discrepancies Process incoming payments, ACH transactions, wire transfers, and credit card payments Maintain accurate customer account records and documentation Coordinate with project managers regarding billing milestones, change orders, and contract requirements Prepare lien waivers, releases, and supporting billing documentation when required Reconcile customer accounts and resolve billing issues in a timely manner Assist with month-end closing activities and reporting Support accounting and administrative functions as needed Ensure compliance with company policies and accounting procedures Qualifications 2+ years of accounts receivable or construction accounting experience preferred Experience in the construction, fire protection, mechanical contracting, or related industry strongly preferred Knowledge of AIA billing, progress billing, and contract invoicing preferred Strong understanding of accounting principles and accounts receivable processes Proficiency in Microsoft Office, especially Excel Experience with accounting software such as QuickBooks, Sage, Foundation, or similar ERP systems preferred Strong organizational skills and attention to detail Excellent verbal and written communication skills Ability to prioritize tasks and manage multiple projects simultaneously Professional, dependable, and team-oriented attitude Pay: $50,000.00 - $63,000.00 per hour Benefits 401(k) Dental insurance Health insurance Life insurance Paid sick time Paid time off Vision insurance Language: Portuguese (Preferred) Work Location: In person