Job Description
Accounts Receivables/ Bookkeeper Full-Time | Miami, FL | In-Office | Direct CFO Support Why Barlop? Long-Term Career Home: We invest in our people. This is a role where you grow, thrive, and stay. Work Directly With the CFO: Be a true right-hand partner, not just another hire. Culture First: We value personality, warmth, and teamwork as much as technical skill. Miami-Based & Community-Focused: Serving the Miami area — bilingual English/Spanish is a big plus. About the Role Barlop Business Systems is a well-established Miami company looking for an exceptional Accounting/Bookkeeper to join our close-knit finance team. This isn’t just a job — it’s an opportunity to become an indispensable part of our organization. You’ll work side-by-side with our CFO, handling the financial operations that keep our business running smoothly. We’re a team that values loyalty, positivity, and genuine care for each other and our clients. If you bring energy, a great attitude, fluent English and Spanish communication skills, and a passion for accuracy — we want to meet you. Key Responsibilities Daily Tasks ● Enter ACH payments received through Bank into e-automate, including leasing company and direct customer payments. ● Review and verify Barlop and BTS checks received daily for accurate entry into e-automate and Excel. ● Prepare and process daily bank deposits at Banco Popular, including printing/scanning deposit reports and attaching tracking documentation. ● Distribute incoming company mail to appropriate departments. ● Log In to review, enter, and reconcile settled credit card batch information in the Cashbook within e-automate. ● Maintain supporting documentation for batch processing, including deposit reports and credit card payment paperwork. ● Process e-info portal payments submitted by customers through e-automate. ● Respond to credit hold requests and contact customers when payment or additional information is required. ● Respond to customer billing inquiries and payment-related emails. ● Process credit card payments are received in person, over the phone, via email, and through payment authorization forms. Weekly & Monthly Tasks ● Process check deposits on a weekly basis when daily volumes are low. ● Assist with mail for administrative operations. ● Enter Accounts Payable invoices into the system ● Perform Accounts Receivable Aging Reconciliation: run Unapplied Payments List, run Open Credit List, investigate and resolve discrepancies. Accounts Receivable Management ● Contact past-due accounts to follow up on outstanding balances and ensure timely collections. ● Accurately enter and apply received payments to correct customer accounts. ● Reconcile accounts and resolve discrepancies promptly. ● Set up online payment accounts for clients and update the payment portal website as needed. ● Inform customers about autopay and online payment options to encourage timely payments. ● Proactively communicate with clients to keep accounts under 30 days past due. ● Keep client account information current (email addresses, phone numbers, contact details). Performance Standards A ccounts kept ≤ 30 days past due What We’re Looking For Required Qualifications ● Fluent in English and Spanish — essential for client communication in the Miami market. ● Outgoing, positive personality with excellent interpersonal skills — a true culture fit. ● 2+ years of experience in bookkeeping, accounting, or a related finance role. ● Proficiency in accounting software; e-automate / ECI systems experience strongly preferred. ● Strong knowledge of accounts payable, accounts receivable, and bank reconciliation. ● Demonstrated experience in collections and AR follow-up. ● Proficiency in Microsoft Excel and Microsoft Teams. ● Experience processing ACH payments, credit card transactions, and bank deposits. ● High level of accuracy, attention to detail, and strong organizational skills. Preferred Qualifications ● Associate’s or bachelor’s degree in Accounting, Finance, or a related field. ● Experience with DocuSign or similar e-signature platforms. ● Familiarity with leasing company payment processes (CIT, DLL, EverBank, Great America, etc.). ● Prior experience in a copier/technology services or equipment leasing environment. Bilingual Team: We proudly ser