Job Description
Administrative Assistant – Real Estate Transaction Coordination Company Overview We are a fast-paced real estate transaction coordinating company dedicated to supporting agents and brokerages through seamless, detail-oriented administrative services. Our team thrives on organization, accuracy, and communication, and we are looking for a motivated individual to join us in that mission. Position Summary The Administrative Assistant will provide critical support to our transaction coordinators and management team. This role requires a highly organized individual who is comfortable working within multiple digital platforms simultaneously and can manage time-sensitive tasks with accuracy and professionalism. Familiarity with Colorado real estate practices, regulations, and forms is a significant advantage. Key Responsibilities Enter and maintain administrative tasks within the team’s project management system, ensuring accurate assignment, status updates, and deadline tracking Input and manage property listings into the MLS (Multiple Listing Service), including accurate data entry of property details, photos, disclosures, and required fields in compliance with MLS rules and standards Assist in uploading and organizing required documentation into agent compliance systems, ensuring all files meet brokerage and regulatory requirements Monitor transaction timelines and communicate with team members regarding outstanding tasks or documentation Maintain organized digital files and records throughout the transaction lifecycle Support the team with general administrative duties as needed, including correspondence, scheduling, and data management Qualifications High school diploma or equivalent required; associate’s or bachelor’s degree preferred Prior experience in real estate administration, transaction coordination, or a related field is preferred Proficiency with MLS platforms (REColorado or similar) strongly preferred Experience with real estate compliance or document management systems (such as SkySlope, Dotloop, or Brokermint) a plus Familiarity with Colorado real estate contracts, forms, and regulatory requirements is highly preferred Strong proficiency with project management tools (such as Asana, Monday.com, Trello, or similar) Exceptional attention to detail and data entry accuracy Strong organizational and time management skills with the ability to manage multiple priorities Effective written and verbal communication skills Ability to work independently in a remote or hybrid environment Compensation & Schedule •Part-time hours available; schedule to be determined based on business needs Competitive hourly rate commensurate with experience Remote-friendly position Job Type: Part-time Pay: Up to $20.00 per hour Expected hours: 25 per week Benefits Flexible schedule Work Location: Remote