Job Description
Introduction Join Us in Making a Difference at DJS! The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Administrative Aide Supervisor , so come join our team and make a meaningful impact on youth and the community at DJS! GRADE 11 LOCATION OF POSITION Department of Juvenile Services 14735 Main St, Suite M0400 Upper Marlboro, MD 20774 Main Purpose of Job Manage Daily Office Functions Provides secretarial support by managing and maintaining the office and lending support to the supervisors, including compiling monthly CMS office day duty calendar, and completing typing assignments accurately, completely, and within prescribed time limits. Compose correspondence to include but not limited to court memos, emails, and appointment letters and review and screen telephone communications for CMS and CMS Supervisor. This position is responsible for providing administrative and secretarial support to the Upper Marlboro County Office, including Court Services, Community Detention (CD), Rapid Response, Electronic Monitoring (EM), Case Management Supervisors, Case Management Specialists, and assigned stakeholders. The position also supervises lower level clerical staff and serves as the Office Manager for the Upper Marlboro Office. Position Duties Minimum Qualifications Education: Graduation from an accredited high school or possession of a high school equivalency certificate. Experience: Four years performing secretarial work or clerical work involving typing duties. Notes Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience. Desired Or Preferred Qualifications The preferred candidate for this position may possess any of the following qualifications: At least two years of experience working for a senior-level manager, administrator, or executive managing calendars. At least one year of experience working with Microsoft Office Suite. General experience with a database. At least one year experience supervising lower level staff. LICENSES, REGISTRATIONS AND CERTIFICATIONS NOT APPLICABLE. Special Requirements Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position. SELECTION PROCESS Please ensure that your completed application includes sufficient information to demonstrate that you meet the qualifications for this recruitment. All documentation related to your qualifications must be submitted by the closing date; information received after this date will not be considered. Candidates who meet the qualifications will remain on the certified eligible list for a period of one (1) year. This list may also be used to fill similar positions within this classification in the future. EXAMINATION PROCESS The assessment will involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire. Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application. Benefits STATE OF MARYLAND BENEFITS FURTHER INSTRUCTIONS The online application process is STRONG