Job Description
JOB This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.What You Will Be DoingThe Public Defender Agency is seeking a motivated and experienced Administrative Assistant 3 to join our Administrative Services team in our Anchorage office. In this role, you will perform and coordinate a wide range of advanced administrative functions that support our offices statewide.Key responsibilities would include: Managing travel reconciliations and reimbursementsAssisting with division-wide payroll, recruitment, and personnel actions,Assisting with procurement and fiscal support activities,Troubleshooting office and administrative issues, as neededProviding backup to the Administrative Officer 1.Our Organization, Mission, and CultureThe Public Defender Agency’s mission is to provide constitutionally mandated legal representation to indigent Alaskans appointed by the court. You play a critical role in supporting this mission by managing the administrative work that keeps everything running smoothly. The position comes with a great mix of responsibilities—steady challenges, engaging tasks, and a fast pace that ensures the work is never dull.It’s a fulfilling role for anyone who recognizes how vital public defenders are to the wellbeing of a community. The Benefits of Joining Our TeamAdministrative staff at the Public Defender Agency have the opportunity to hone their administrative and clerical skills to further their career development. Most importantly, they get to do this while working as a team to provide meaningful contributions to Alaska, as the work we do impacts people’s lives and protects the constitutional rights of all Alaskans. This important work helps improve case outcomes for individuals charged with crimes, helps re-unify families, and provides the foundation for successful re-entry into communities.Your first 12 months in the Agency are probationary and considered a training period, with formal and on-the-job training with your supervisor and your colleagues. The Working Environment You Can Expect Our office is located in downtown Anchorage near the Nesbett and Boney courthouses. The hours are Monday through Friday, 8:00 AM – 4:30 PM with an hour lunch at noon. The position works in the Administrative Services section of Operations in the Anchorage office collaborating with other staff and Division leads on a frequent basis to ensure the Agency's success. EXAMPLE OF DUTIES One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.ORTwo years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).ORTwo years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.ORTwo years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.Special Note: Examples of journey-level technical duties include: -Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.-Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.-Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.Examples of entry-level technical