Job Description
Position Summary As an Administrative Assistant for the Day Habilitation Program, you will play a vital role in supporting the smooth operation of our program. You will provide administrative and clerical assistance to ensure efficient day-to-day functioning, enabling our team to focus on delivering high-quality services to individuals with developmental disabilities. Your organizational skills, attention to detail, and ability to multitask will be essential in this role. Essential Job Functions General Administrative Support: Answer phone calls and respond to inquiries promptly and professionally. Greet visitors and direct them as necessary. Maintain accurate records of attendance, schedules, and other relevant information. Assist with data entry tasks such as maintaining client databases or updating program-related information. Documentation Management: Prepare documents such as memos, reports, forms, or correspondence accurately and efficiently. Organize and maintain physical and electronic files ensuring confidentiality is maintained at all times. Assist in compiling data for reports or presentations as required. Scheduling Assistance : Coordinate appointments for clients with staff members or external service providers. Help maintain staff schedules by tracking time off requests or changes in availability. Financial Support: Assist with basic financial tasks such as processing invoices or expense reimbursements. Maintain accurate records of financial transactions related to the program's activities. Communication Coordination: Facilitate effective communication within the team by distributing memos or other relevant information promptly. Collaborate w