Job Description
Administrative Assistant - Construction Office Location:Kawaihae, Big Island Job Type:Part-Time (2-3 days weekly to start) Position Summary We are seeking a reliable and organized Administrative Assistant to support daily operations of our construction office.This role provides administrative, clerical, and coordination support to project managers, field staff, and leadership.The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced construction environment.Key Responsibilities Answer phones, greet visitors, and manage general office communications Provide administrative support to all projects and office operations Maintain project files (electronic and hard copy) and document logs Track certificates of insurance, licenses, and compliance documents Assist with invoicing, timecards, and basic data entry Order office supplies and coordinate equipment or service requests Schedule meetings, inspections, and deliveries Support project closeout documentation and archiving Assist with distributing submittals, RFIs, permits, and project documentation as requested Support contract and subcontract paperwork preparation and routing Prepare and distribute correspondence, reports, and meeting minutes Qualifications 2years administrative or office support experience (construction industry preferred) Proficiency in Microsoft Office (Word, Excel, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication High attention to detail and accuracy Ability to prioritize tasks and meet deadlines Professional and dependable work ethic Preferred Skills Experience in a construction or trade contractor office Familiarity with construction terminology and documents (RFIs, submittals, change orders) Experience with Google Doc's/Drive, Bluebeam, Adobe, or similar software Basic bookkeeping or project accounting support experience Work Environment Office-based construction company environment Interaction with field staff, subcontractors, and clients Fast-paced with multiple active projects Compensation & Benefits Competitive hourly or salary pay (based on experience) Health, dental, and vision insurance Paid time off and holidays Opportunities for growth in construction administration or project coordination How to Apply Submit resume to email link Subject line:Administrative Assistant - Construction Office Job Type:Part-time Pay:$25.00 - $30.00 per hour Expected hours:20 - 30 per week Benefits: Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Work Location:In person.