Administrative Assistant

Job Description We are looking for a reliable and detail-oriented Administrative Assistant to support daily business operations for a growing technology/R&D company. This role will involve office administration, purchasing support, accounting record organization, inventory tracking, shipping/receiving coordination, and basic lab maintenance support. This is a good opportunity for someone who is organized, responsible, and willing to learn different aspects of business and lab operations. Key Responsibilities Prepare, organize, and maintain purchase orders, invoices, receipts, and vendor documents Contact suppliers to request quotes, pricing, lead times, and order updates Help track company purchases, payments, expenses, and accounting records Maintain organized records for purchasing, accounting, inventory, and business operations Assist with inventory tracking for office supplies, lab supplies, and equipment Coordinate shipping, receiving, and package documentation Help maintain a clean and organized office and lab environment Support basic lab maintenance, supply labeling, and storage organization Communicate with vendors, service providers, and internal team members Assist with other administrative and operational tasks as needed Qualifications Strong attention to detail and good organizational skills Basic computer skills, including email, Excel/Google Sheets, and document management Good written and verbal communication skills Ability to follow instructions and maintain accurate records Responsible, reliable, and able to work independently after training Previous experience in office administration, purchasing, accounting support, inventory, or lab support is preferred but not required Experience working in a small company or startup environment is a plus Preferred Skills Experience with invoices, receipts, purchase orders, or bookkeeping records Familiarity with QuickBooks, Gusto, Excel, Google Drive, Microsoft Office, or similar systems Experience contacting suppliers or managing orders Basic understanding of lab safety or lab organization is a plus Pay: $20.00 - $25.00 per hour Benefits Flexible schedule Work Location: In person