Job Description
Job Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment, providing exceptional support to staff and visitors alike. The ideal candidate will possess strong office management skills, excellent communication abilities, and a proactive attitude. In this position, you will handle a variety of clerical tasks, manage front desk responsibilities, and support overall administrative functions with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your career in a fast-paced, supportive setting. Responsibilities Greet visitors and manage the front desk with friendly professionalism, ensuring a positive first impression. Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel. Perform data entry and maintain accurate filing systems, both electronically using Google Workspace and Microsoft Office tools, and physically as needed. Manage calendar scheduling and coordinate appointments for staff members or executives, ensuring optimal time management. Support bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial recordkeeping. Provide exceptional customer service by assisting clients or visitors with inquiries and support requests. Handle administrative tasks such as proofreading documents, managing correspondence, organizing meetings, and maintaining office supplies. Requirements Proven experience in an office environment with strong clerical skills and office management capabilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting. Strong typing skills and computer literacy to perform data entry accurately and efficiently. Experience with multi-line phone systems, phone etiquette, and front desk operations. Bilingual abilities are highly desirable to serve diverse client needs effectively. Previous experience in customer service or customer support roles is preferred. Knowledge of QuickBooks or bookkeeping experience is a plus. Ability to handle confidential information discreetly while demonstrating strong attention to detail through proofreading and document review. Personal assistant or medical/dental receptionist experience is advantageous for understanding specialized administrative workflows. Join us as an Administrative Assistant where your organizational talents will shine! Bring your enthusiasm for office management, your dedication to excellent customer service, and your proactive approach to supporting our team’s success! Pay: $20.00 - $30.00 per hour Benefits Dental insurance Employee assistance program Flexible schedule Retirement plan Language: 中文 (Preferred) Work Location: In person