Administrative Assistant

Job Overview DuBois & Associates is hiring a full-time Front Desk / Administrative Assistant for our Manahawkin office! We are looking for someone friendly, organized, dependable, and comfortable multitasking in a fast-paced office environment. Responsibilities include answering phones, greeting clients, scoping projects into our system, tracking retainers, preparing certified mailings, assisting with reports and permit applications, and basic GIS mapping. This is a 35-40 hour per week in-office position, and a valid driver’s license is required. Prior office experience is preferred. Responsibilities Answer and direct phone calls Scope new jobs into our database Basic GIS mapping Permit Application Preparation Manage incoming and outgoing mail/packages Schedule meetings and maintain calendars Assist staff with reports, proposals, and project documentation Organize digital and paper files Coordinate office supplies and general administrative tasks Support project managers and environmental staff as needed Qualifications Strong communication and organizational skills Professional and friendly demeanor Ability to multitask in a fast-paced office environment Proficiency in Microsoft Office (Word, Excel, Outlook) Attention to detail and reliability Prior administrative or office experience preferred, but not required GIS experience a huge plus EMAIL RESUMES TO: DUBOISHIRING@GMAIL.COM Pay: $18.00 - $22.00 per hour Benefits 401(k) Health insurance Paid time off Work Location: In person