Job Description
Gurian CPA Firm is seeking a highly motivated, reliable, and detail-oriented Experienced Administrative Assistant to join our structured and professional team.This role is ideal for someone with prior administrative experience who excels at organizing client documents with a high level of accuracy, follows established processes closely, and brings strong judgment and a proactive, solutions-oriented mindset to a fast-paced office environment.As the first point of contact for clients and visitors, this position plays a key role in creating a positive and professional impression of our firm.The ideal candidate will take initiative, demonstrate sound judgment, and know when to ask the right questions to keep daily operations running smoothly.A major component of this role is ensuring client files and documentation are complete, correctly named, properly routed, and maintained in accordance with firm procedures, helping support efficiency, compliance, and client service.Responsibilities Greet clients and visitors in a professional, friendly manner Answer, screen, and direct incoming calls Organize and maintain client documents and records with strong accuracy, consistent naming conventions, and attention to completeness Identify missing, unclear, or inconsistent documentation and escalate appropriately Manage mail, deliveries, and courier logistics Coordinate calendars, schedule meetings, and track appointments Provide general administrative and clerical support across departments Maintain a clean, organized, and professional office and reception area Order and manage office supplies, ensuring stock levels are maintained What We're Looking For Prior administrative experience in a professional environment or comparable role Demonstrated ability to manage and organize documents with exceptional accuracy and attention to detail Strong communication skills and professional phone etiquette Ability to spot inconsistencies, missing information, or process gaps and address them appropriately Critical thinking and problem-solving skills--able to recommend solutions while confirming before acting Organized, proactive, and capable of managing multiple priorities efficiently Comfortable working in a structured, team-oriented environment Professional discretion and the ability to handle confidential information Proficiency in Microsoft Office is a plus Job Type:Full-time Pay:$50,000.00 - $55,000.00 per year Benefits:401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location:In person.