Administrative Assistant

Company OverviewIndustrial Steel & Boiler Services, Inc.is a full-service provider specializing in boiler repair, valve repair, safety valve repair, fabrications, code welding, heat exchangers, and related services.We offer both shop and field services to meet diverse client needs across the industry.OverviewWe are seeking an energetic and detail-oriented Administrative Assistant to join our team.The Administrative Assistant provides administrative and operational support to multiple departments, with a focus on job coordination, customer support, and field operations.This role acts as a key liaison between customers, field technicians, and internal teams, ensuring accurate documentation, scheduling, and job setup from proposal through completion.Responsibilities Provide administrative support to multiple departments Coordinate jobs and daily scheduling for field technicians Enter, track, and maintain job records from proposal through completion Draft customer proposals and prepare complex work orders Verify job details, labor requirements, and materials Review and process technician timecards prior to payroll Create and manage Purchase Orders (POs) and job-related purchasing Coordinate with vendors regarding materials and deliveries Maintain organized records and confidentiality of company information Support cross-functional projects and other administrative duties as needed Qualifications Proven office experience with strong organizational skills and attention to detail High school diploma or equivalent (Associate's degree preferred) 3-5 years of administrative experience, preferably in construction, mechanical trades, service, or operations Experience supporting multiple departments or managers Strong attention to detail and ability to manage multiple priorities Preferred Skills Job coordination or dispatch experience Proposal and work order preparation Timecard or payroll support Purchase Order creation Strong communication skills Proficiency in Microsoft Office (Outlook, Word, Excel) Work Environment Office-based role supporting field operations Fast-paced, deadline-driven environment Join us to be part of a dynamic team where your administrative expertise will directly contribute to our operational success! Job Type:Full-time Pay:$25.00 - $30.00 per hour Expected hours:40 per week Benefits:401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance Work Location:In person.