Job Description
Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions. The Executive Assistant to the Head of HR, North America and Head of HR North America Operations is responsible for providing comprehensive support and collaborating across the global Siemens Healthineers organization. This dynamic position requires the ability to anticipate needs, handle competing priorities, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This position will be located in Malvern, PA and be required to be on-site 4 days a week. Key Responsibilities Provide sophisticated calendar management for both HR Heads that includes ability to prioritize conflicts, make judgements and recommendations to ensure smooth day-to-day engagement in the organization. Complete a broad variety of administrative tasks that facilitate two HR Heads the ability to effectively lead their organizations, including assisting with special projects; preparing presentations and supporting confidential documents; collecting and preparing information for meetings with staff and external parties; composing and preparing correspondence; arranging travel plans and completing expense reporting Work closely with the two HR heads to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate their needs in advance of meetings, conferences, travel, etc. Coordinate all leadership team meetings both virtual and in-person and assist with staff meetings and events as needed. Supports agenda creation for meetings and coordinates all logistics. Provide meeting minutes and capture actions from staff meetings. Proactively follow-up on team action items. Serve as primary point of contact for the two HR heads including those of a highly confidential or critical nature. Answer, screen, and place phone calls; manage inbound and outbound correspondence as required. Other projects / duties as assigned. Required Education/experience, Skills, And Qualifications Minimum of 3 years’ experience as an Executive Assistant Expert proficiency with MS Office tools (Excel, PowerPoint, Word) and other desktop tools; ability to design and edit presentation and materials Strong verbal and written communication skills Exceptional organizational skills and impeccable attention to detail High degree of professionalism in dealing with other executives including board members, senior executives, staff, external customers, future talent, etc. Proven ability to work independently and handle multiple tasks simultaneously Ability to react with appropriate levels of urgency to situations or events that require quick response or turnaround Able to maintain a high level of integrity and discretion in handling confidential information Ability to work well within a global cross-functional team environment Prefer candidates with an interest in developing a career in Human Resources Please note: This role will be on-site in Malvern 4 days per week. Who we are : We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. To find out more about Siemens Healthineers businesses, please visit our company page here. The Base Pay Range For This Position Is $51,070 - $70,224 Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate. If this is a commission eligible position the commission eligibility will be in accordance with the terms of the