Job Description
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant with experience in Accounts Payable and Human Resources to support our office operations.The ideal candidate will possess strong office management skills, proficiency in various software tools, and excellent communication abilities.This role offers an opportunity to contribute to a dynamic team, ensuring smooth administrative functions and effective support across departments.Responsibilities Manage accounts payable processes using accounting software Handle front desk duties, including greeting visitors and managing multi-line phone systems Provide administrative support to the Nursing Facility Administrator Support HR functions including employee onboarding, calendar management, maintaining personnel records and payroll (UKG/Kronos).Assist with customer service inquiries via phone and email, ensuring professional phone etiquette and customer support Coordinate office supplies, manage schedules, and organize meetings for staff and management Maintain accurate records of financial transactions and assist with bookkeeping tasks Support office management tasks such as organizing files, managing correspondence, and supporting special projects Requirements Proven experience in office administration, clerical work, or related roles with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace Strong organizational skills with the ability to multitask effectively and prioritize tasks efficiently Excellent computer literacy including data entry, proofreading, and document management skills Experience with accounting software is preferred Knowledge of front desk operations, multi-line phone systems, and customer service best practices Previous experience in medical receptionist roles or as a personal assistant is advantageous Strong communication skills with professional phone etiquette and customer support capabilities Ability to handle sensitive information discreetly and maintain confidentiality High level of time management skills to meet deadlines in a fast-paced environment Benefits:401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Work Location:In person.