Job Description
Position Overview We are seeking a highly organized, warm, and detail-oriented Administrative Assistant to support the daily operations of our small, community-focused preschool.This role is essential in creating a welcoming and well-run environment for children, families, and staff.The ideal candidate is proactive, personable, and efficient, with strong communication skills and a genuine interest in supporting a collaborative school community.Key ResponsibilitiesAdministrative Support Manage daily office operations, including scheduling, communication, and record-keeping Serve as the primary point of contact for families, responding to inquiries with professionalism and warmth Maintain student files, enrollment records, and compliance documentation Coordinate calendars, meetings, and school events Support billing, invoicing, and basic financial tracking (as needed) Assist with licensing requirements and ensure adherence to state regulations Order supplies and manage inventory for classrooms and office needs Support staff with general administrative needs Program & Community Support Help coordinate school-wide events, communications, and family engagement efforts Assist with preparing materials for classrooms and school activities Support a welcoming front office environment for families and visitors Collaborate with leadership and teaching staff to ensure smooth daily operations Qualifications & Skills Experience:Minimum 2-3 years of experience in an administrative role, preferably in an early childhood education setting Administration:Strong organizational, clerical, and computer skills, including experience with childcare management software Regulatory Knowledge:Familiarity with state child care licensing regulations and safety standards (preferred) Communication:Strong interpersonal skills with the ability to communicate effectively with families and staff Ability to multitask and manage competing priorities Proficiency with basic office software (Google Workspace, etc.) Personal Qualities Warm, welcoming, and relationship-oriented Highly dependable and detail-oriented Flexible and adaptable in a dynamic environment Strong problem-solving skills and initiative Enjoys working in a collaborative, child-centered setting Work Environment Small, collaborative preschool setting Office-based role with regular interaction with families and staff Team-oriented culture with a focus on community, creativity, and child-centered learning Compensation & Schedule Full-time, Monday-Friday, 8:30 AM - 4:00 PM $34-36/hr Full medical and dental benefits 401(k) plan 5 weeks paid vacation Pay:$34.00 - $36.00 per hour Benefits:401(k) Dental insurance Health insurance Work Location:In person.