Administrative Assistant

Administrative Assistant Overview Quantum Power Inc.seeks a detail-oriented and reliable Administrative Assistant to provide comprehensive administrative support for the Lawndale Recycling plant operation, construction loan management, accounting processes, and vendor documentation.This role is ideal for someone with strong organizational skills and an interest in operations, finance, and vendor management.Key Responsibilities Support daily operations of the Lawndale recycling warehouse, including scheduling, inventory tracking, and record-keeping.Assist with construction loan documentation, draw requests, compliance tracking, and communication with lenders.Perform basic accounting tasks such as invoice processing, expense tracking, data entry, and reconciliation.Manage vendor paperwork:collect and organize contracts, insurance certificates, W-9s, and payment records.Coordinate communication between warehouse staff, vendors, contractors, and management.Maintain accurate and up-to-date digital and physical filing systems.Prepare reports and summaries as requested by management.Handle general office duties such as managing emails and ordering supplies.Qualifications Prior experience in office administration, accounting, or operations support (experience in warehousing or construction is a plus).Familiarity with accounting software and Microsoft Office Suite (Excel, Word, Outlook).Strong attention to detail and organizational skills.Ability to manage multiple priorities and work independently.Excellent written and verbal communication skills.Preferred Attributes Experience with vendor management or construction loan administration.Positive attitude, willingness to learn, and proactive problem-solving skills.Professionalism and discretion in handling sensitive information.Job Type:Full-time Pay:$50,000.00 per year Work Location:In person.