Administrative Assistant

Seeking an Administrative Assistant to support project and office operations in a construction environment, handling communication, scheduling, documentation, and coordination tasks. Ideal candidate brings strong attention to detail, multitasking ability, and proficiency in MS Office and construction-related software. Summary Under direction of the Project Manager, the Administrative Assistant provides administrative support to a hydronic loop project. The Administrative Assistant completes a variety of administrative duties with strong attention to detail, maintaining the ability to multitask and prioritize as needed, with input from the Project Manager. Responsibilities Essential duties are those that an individual must be able to perform with or without reasonable accommodation. Answers phones in a professional manner, directs callers to the correct contact, and takes complete messages including full name, contact number, company, and message details. Establishes, develops, maintains, and updates filing systems for the office and others as requested. Ensures files are organized and complete; retrieves information when needed. Sorts and distributes incoming mail; opens mail for project sites as requested. Works independently and as part of a team on special projects (both ongoing and nonrecurring). Qualifications High School Diploma Valid Driver's License with clean driving record Must pass state background checks and approvals Required Experience 2+ years of construction office experience required Proficiency in Microsoft Office (Excel, Word, spreadsheets, and related tools) Experience with accounting/construction software required Working knowledge of Spectrum Accounting, Project Management software, and BuildingConnected Suite preferred Physical Demands Regularly required to sit; use hands; reach; talk and hear Frequently required to stand and walk May occasionally lift and/or move up to 25 pounds Benefits Medical Dental Vision Life Insurance Aflac Insurance 401K PTO