Job Description
Administrative Assistant – Legal & Compliance Team The Administrative Assistant will provide essential support to the Legal and Compliance team, performing a wide range of administrative, operational, and legal support responsibilities. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be proactive, professional, and capable of supporting attorneys and compliance staff with efficiency and accuracy. Responsibilities: Provide comprehensive administrative support including heavy calendar management, phone coverage, and document filing (both paper and electronic). Maintain and update databases, legal document management systems, and internal reporting tools. Manage invoice processing for the Legal team, including bill review, approvals, and communication with external billing teams. Track attorney bar admission requirements, renewals, CLE compliance, and status updates. Coordinate domestic and international travel arrangements, including detailed itineraries and logistics. Prepare and submit accurate expense reports for attorneys and department leaders. Assist in planning and executing team meetings, events, and departmental initiatives. Support ongoing compliance processes and special projects as needed. Requirements: Minimum of 3+ years of administrative experience with a strong record of professional success; experience in financial services preferred but not required. Bachelor’s degree (BA/BS) preferred with strong academic performance. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Exceptional attention to detail, high degree of accuracy, and strong risk-awareness mindset. Excellent written and verbal communication skills, with the ability to work efficiently and maintain deadlines. Strong organizational skills, ability to manage processes, and maintain structured workflows. Professional, proactive, and reliable team player with strong interpersonal skills.