Job Description
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICS We are searching for a versatile and experienced Administrative Assistant to join the Applied Research Laboratory (ARL) at Penn State University in our San Diego, CA location. This position provides administrative support to a fast-paced research office environment, supporting faculty, staff, engineers, and student employees, all from a variety of cultures and backgrounds, and will contribute to a wide variety of moderately complex business and financial operations. You will Plan, organize, coordinate, and oversee division activities and events including Sponsor visits Support administrative functions in business operations, infrastructure planning, and coordination Proofread documents for appropriate security markings, grammar, spelling, punctuation, and basic formatting Oversee files, records, databases, and reports Develop new processes or procedures relevant to the needs of the office Update and provide financial reports monthly to leadership and principle investigators Assist in the management and implementation of security polici