Job Description
Administrative Assistant The Vartazarian Law Firm is a fast-paced, client-focused legal practice dedicated to delivering exceptional service, strategic advocacy, and meaningful results for our clients. We are committed to professionalism, integrity, and excellence in every aspect of our work. We are seeking a sharp, reliable, and highly organized Administrative Assistant to support daily firm operations and help ensure the office runs smoothly and efficiently. This role is ideal for someone who is proactive, detail-oriented, comfortable in a professional legal environment, and able to manage multiple priorities with confidence and discretion. The right candidate will be dependable, polished, and eager to contribute to a growing team. You will assist with administrative tasks, client communications, scheduling, document organization, and general office support. This position requires strong follow-through, good judgment, and the ability to stay calm and organized in a busy legal setting. The Opportunity The Vartazarian Law Firm is looking for an Administrative Assistant who can serve as a key point of support for attorneys, staff, and clients. This is not just a basic clerical role. We are looking for someone who can take ownership of responsibilities, anticipate needs, and help keep matters moving efficiently. You will work closely with the legal and administrative team to support day-to-day operations, maintain organized systems, and provide excellent service to clients and visitors. The ideal candidate is professional, responsive, and capable of handling confidential information with care. Accountable For Managing calendars, meetings, appointments, and scheduling needs Answering and directing phone calls, emails, and client inquiries professionally Greeting clients, vendors, and visitors in a courteous and polished manner Maintaining and organizing physical and electronic files Assisting with document preparation, scanning, copying, mailing, and filing Coordinating internal communications and follow-ups Supporting attorneys and staff with administrative and operational tasks Tracking deadlines, reminders, and important case-related dates Helping maintain office supplies, records, and general office organization Handling confidential and sensitive information with discretion Assisting with intake, client onboarding, and general case administration as needed Proactively identifying issues and helping resolve them before they escalate Qualifications -2+ years of administrative, office, or legal support experience preferred -Prior law firm or professional services experience is a plus -Strong organizational and time-management skills -Excellent written and verbal communication skills -Professional demeanor and strong client service skills -High attention to detail and accuracy -Ability to manage multiple tasks and deadlines in a fast-paced environment -Comfortable using Microsoft Office, Google Workspace, Adobe, and case management systems -Ability to work independently while also collaborating with a team -Strong judgment, discretion, and reliability -Bilingual abilities are a plus but not required Compensation Competitive compensation based on experience. Benefits -Paid time off -Paid holidays -Opportunities for growth and advancement -Professional development and training -Supportive team environment -Additional benefits may be available based on position and eligibility Benefits will go into action following 90-day probation period. Our Ideal Candidate The ideal Administrative Assistant is someone who takes pride in being dependable, organized, and resourceful. You should be comfortable communicating with clients, attorneys, courts, vendors, and team members while maintaining professionalism at all times. We value someone who follows through, pays close attention to details, and understands that strong administrative support is essential to the success of a law firm. Join The Vartazarian Law Firm If you are a motivated, professional, and detail-oriented administrative assistant looking to grow within a law firm environment, we encourage you to apply. The Vartazarian Law Firm is an equal employment opportunity employer. We are committed to maintaining a professional, respectful, and inclusive workplace and comply with all applicable employment laws. Pay: $50,000.00 - $65,000.00 per year Benefits Health insurance Paid time off Professional development assistance E