Administrative Assistant

Posting Number STA00095PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Administrative Assistant Campus Upstate Work County Spartanburg College/Division USC Upstate College/Division Level Department UPS Informatics & Engineering Systems State Pay Range G05 USC Market Range MRB - $36,608 $44,845 $53,082 Anticipated Hiring Range $36,608;Salary commensurate with education and experience.Location of Vacancy USC Upstate, Spartanburg, SC Part/Full Time Full Time Hours per Week 37.5 Work Schedule Monday - Friday; 8:30am - 5pm; Some evenings and weekends as needed are required.Basis 12 months Job Search Category Administrative About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state.More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort.In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning.All of our system institutions place strong emphasis on service -- helping to build healthier, more educated communities in South Carolina and beyond.Veterans' Preference Statement The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce.Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs.To learn more about USC benefits, access the Working at USC section on the Applicant Portal at https://uscjobs.sc.edu.Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.Position Description Advertised Job Summary Administrative Assistant University of South Carolina Upstate STA00095PO26 Spartanburg, SC The administrative assistant for the department offices coordinates the daily and recurring operations of the offices under supervision of the Chair(s), and supports the faculty and staff in those departments; maintains knowledge of and applies the policies and procedures of the department, Academic Affairs, USC Upstate, and the USC system; serves as the primary contact to students, faculty, staff, and the public.Job Related Minimum Required Education and Experience Typically holds a high school diploma or GED.Requires 1 or more years of job related experience.Required Certification, Licensure/Other Credentials Preferred Qualifications High school diploma and six years office administration experience or equivalent combination of education and experience.Bachelor's degree and experience working in higher education desirable.Knowledge/Skills/Abilities Successful background check is required.Ability to work independently in making decisions related to the execution of various Department, College, and University procedures involving a combination of verbal, written, computer-based, and form-based workflow activities.Working knowledge of Microsoft Word, Outlook, and Excel, and general office equipment required.Job Duties Job Duty Perform administrative duties for the department offices, including reception, information dissemination, mail handling, supply management, and inventory of physical assets.Coordinate department spaces such as office assignments, key distribution, reservations, signage, and access codes.Coordinate with facilities management for work orders.Attend department meetings, support accreditation reporting and visits, maintain event calendars, and assist with planning, scheduling, and executing departmental events Essential Function Yes Percentage of Time 20 Job Duty Process payment requests, purchase orders, expense reports, and deposits.Process reimbursements for faculty, staff, students- ensuring adherence to state and university policies and procedures.Coordinate registration and maintain accounts for both new and existing suppliers.Act the purchasing card liaison, review and approve departmental purchases and submit expense reports on behalf of other cardholders, as needed.Essential Function Yes Percentage of Time 15 Job Duty Responsible for the timely and accurate hiring processing for all temporary faculty and staff in complian