Administrative Coordinator (Common Services Coordinator)

Salary: 81,508.00 USD per annum, plus benefits Contract Type: Indeterminate (Full-time) Location: The Consulate General of Canada in Los Angeles, USA Number of Vacancies: 1 SUMMARY OF DUTIES Under general supervision of the Consul (Management & Consular), the Common Services Coordinator provides coordination and administrative services as part of the Common Services (corporate services) team. Duties include, but are not limited to: Coordination of services related to the relocation of Canada-based staff and payments under the Foreign Service Directives (National Joint Council of the Public Service of Canada); Coordination of security and emergency management services, including managing the mission’s emergency supplies, drafting and updating documentation, and coordinating related events; Managing the mission’s shared SharePoint (intranet) site; Providing logistics services for mission events, including at the Consul General’s Residence; Procuring and tracking certain types of materiel, including formal tableware; Processing travel and hospitality claims and other claims/invoices/payments; Drafting communications and other correspondence and responding to client enquiries; and Providing support to human resources and diplomatic mail functions. This selection process may also be used to create a pool of qualified candidates to staff similar administrative positions (indeterminate, term, or temporary) that may arise following this selection process. AREA OF SELECTION This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date. Please note that the Consulate will not reimburse relocation costs and does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. ESSENTIAL QUALIFICATIONS All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments. Education This position requires An Associate, College diploma, or Professional degree from a legally recognized college in administration, or an equivalent combination of education, training, and/or experience*. *Equivalency may be considered as a minimum of two years of post-secondary education and/or two years of relevant administrative work experience. Note: Candidates will be required to provide proof of their education Language The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels. An advanced proficiency level (reading, writing, comprehension, and speaking) in English. Experience In order to perform the duties relevant to this job, the following experience is required. A minimum of two years of full-time experience providing administrative support services in a government, corporate, or office environment, including calendar management, information management, drafting correspondence, and responding to client or public inquiries; Experience coordinating administrative processes and operations, such as processing claims, invoices, and payments, monitoring budgets, and/or supporting meetings, conferences, and other events. Competencies All competencies will be assessed. All competencies must be met prior to appointment. Microsoft Office 365 including SharePoint, and standard office and administrative procedures and practices such as information management, meeting organization, email and phone etiquette, and project management. Thinking Things Through Organizational and Coordination Focus on Quality and Detail Initiative and Action Oriented Written Communications Oral Interaction