Job Description
Job Title Administrative Coordinator II Agency Texas A&M Engineering Department Civil Engineering Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Why work for Texas A&M Engineering? Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service. Job Description Purpose: Works under general supervision to coordinate administrative support for Construction, Geotechnical and Structural Engineering Division within the Civil & Environmental Engineering Department, while also supporting broader departmental operations. Exercises discretion and independent judgment with respect to matters of significance. Provides guidance and oversight to student workers and supports efficient and effective administrative services. Responsibilities: Administrative Coordination and Operations Coordinates administrative support functions for an assigned division within the department. Plans and organizes administrative activities and services. Assists in developing and implementing administrative objectives and strategies. Participates in the planning and execution of administrative operations. Assists in resolving operational issues and improving processes. Student Worker Oversight Provides guidance, training, and day-to-day oversight of student workers. Assigns tasks and monitors work for accuracy and timeliness. Assists with onboarding and training of student employees. Ensures adherence to departmental procedures and expectations. Administrative Support Services Provides administrative support to division and departmental personnel, including faculty and staff. Assists with coordination of routine administrative processes such as onboarding, documentation, and reporting. Coordinates logistics for meetings, committees, and activities. Provides guidance on internal administrative procedures and resources. Budget and Financial Support Assists in the development and monitoring of budgets. Supports financial tracking and reporting activities. Policy and Procedure Support Assists in the implementation of departmental policies and operating procedures. Develops and maintains administrative procedures to support operations. Monitors compliance with established policies and procedures. Project and Process Support Monitors project timelines and identifies issues. Assists in conducting analyses and preparing project summaries and reports. Recommends process improvements and administrative enhancements. Supports evaluation of administrative support functions. Records Management Coordinates records retention activities. Maintains office reference materials and resources. Event and Travel Coordination Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and special events. What We Need: Bachelor’s degree or equivalent combination of education and experience. Three years of related experience. What is Helpful: Experience in a higher education or administrative envi