Job Description
Job Summary:Assists with information maintenance and distribution by drafting presentations, detailed correspondence, and reports.Maintains workflow by assisting in the resolution of routine and non-routine requests and issues from department managers on an ad-hoc basis.Assists with event coordination by coordinating and calendaring meetings for directors and their direct teams, with limited guidance.Assists with event execution by arranging small-scale events, with minimal guidance.Starts to apply data maintenance and management by leveraging working knowledge of department data and documentation retention policies.Essential Responsibilities:Pursues effective peer relationships within and across teams to obtain and share resources and information.Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members.Actively seeks new relevant knowledge and skills based on strengths and weaknesses; reviews others work to help others learn.Adapts to change, challenges, and feedback with minimal guidance; demonstrates flexibility in work.Assesses and responds to the needs of others to support completion of work tasks.Follows instructions to complete routine and non-routine work assignments with limited supervision.Collaborates with others to recommend appropriate solutions for routine and non-routine issues; escalates complex issues; communicates progress and information.Supports the completion of priorities, deadlines, and expectations.Identifies and speaks up for ways to address improvement opportunities within ones team.Assists with information dissemination by:drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables based on a working knowledge of business practices/process, with minimal direction from senior colleagues; writing detailed correspondence (e.g., letters, reports, confidential documents) to staff and managers, with minimal guidance from senior colleagues and appropriate judgement and discretion; abeling, sorting, and maintaining the integrity of department files, with limited supervision; tilizing basic software and databases to retrieve required information, with some support to write reports.Maintains the work flow of the department by:assisting in the resolution of non-routine and routine requests and issues from department managers on an ad-hoc basis; identifying problems or questions to propose resolution, with instruction; operating standard office equipment (e.g., email, fax, xerox), with limited guidance; maintaining inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) in alignment with typical budgetary policies and escalating inventory issues; receiving, screening, and referring standard incoming and outgoing emails, calls, and visits to the appropriate staff member; inputting and editing routine and non-routine time cards; and learning about new staffing onboarding activities and assisting in execution, when necessary.Assists with event coordination by:ating and calendaring meetings for directors and their direct teams with front line employees, with limited guidance; may be supporting meeting facilitation through PowerPoint presentation coordination, taking parking lot notes, ensuring equipment works, and ordering food when appropriate, with minimal day to day supervision; finding and booking meeting rooms appropriate for the audience and meeting objectives, identifying alternatives and suggesting the best and most appropriate option.Assists with event execution by:arranging small-scale events, with minimal guidance; planning for the organization of standard travel arrangements for department head and/or staff members; assisting in execution of small group meetings, conferences with limited direction; providing on-site coordination for standard issues, with minimal guidance; obtaining necessary standard audio-visual equipment, conference rooms, and catering for events, with some support; and distributing the agenda and taking meeting minutes in meetings.Starts to apply human-resources data maintenance and management by:leveraging working knowledge of department data and documentation retention policies; inputting, compiling, organizing, validating, tracking, and maintaining data integrity, and performing standard data analyses, with some guidance from senior colleagues; and formatting straightforward graphs, spreadsheets, and reports.Knowledge, Skills and Abilities:(Core) Ambiguity/Uncertainty Management Attention to Detail Business Knowledge Communication Critical Thinking Cross-Group Collaboration Decision Making Dependability Diversity, Equity, and Inclusion Support Drives Results Facilitation Skills Health Care Industry Influencing Others Integrity Learning Agility Organizational Savvy Problem Solving Short- and Long-term Learning & Recall Teamwork Topic-Sp