Job Description
Description SUMMARY The Administrative Coordinator will support the Member Advocate team with a variety of duties related to the overall function of the department. This may include greeting guests, assisting with contacting potential candidates, and updating presentations and/or spreadsheets. This role will also provide administrative support to the Associate VP and Associate Director of the Member Advocate Center. ESSENTIAL DUTIES AND RESPONSIBILITIES Planning, attending, and preparing for meetings, take notes and track action items Content Creation/Preparation of documents necessary for meetings, trainings, department resources (e.g., PowerPoint/Google Slides presentations, informational one-sheets, basic research) Follow through on tasks to successful completion, often with deadline pressures Maintain update department Standard Operating Procedures (SOP’s) Tracking MOI/Promo Implementation duties Coordinate team and departmental activities/events Composing and editing various correspondence and reports Compiles information and data for reports and conducts research as required. Assisting with various department recruiting efforts and tracking of recruiting efforts Expense/Travel request and reports Assist in new hire onboarding (id badge generation, name plates, desk set-up, equipment) Coordinate maintenance of office equipment with Facilities Manager Maintain general office order, cleanliness, office and breakroom stock May assist with setting up workstations for new hires and troubleshooting technical issues related hardware and software Other duties as assigned Requirements REQUIREMENTS/QUALIFICATIONS High school diploma and at least 2 years of administrative support experience Proficient in MS Office (Outlook, Word, Excel, Powerpoint) Experience with updating slideshows and content creation Some technical knowledge is highly desirable (ie, connecting computers, troubleshooting computer issues, setting up new workstations) Ability to type 40 wpm Ability to adapt well to change and remain flexible while working under deadlines Ability to multi-task in a fast-paced environment Strong written and verbal communication skills Professional demeanor and strong work ethic Strong organizational skills Good analytical and problem-solving skills Must be able to work autonomously to establish and maintain effective working relationships with Managers and coworkers