Job Description
This position will be responsible for administrative coordination/support of the Neuroradiology, Vascular Interventional Radiology and Breast Imaging sections. Additionally, this position may support various administrative functions within the section and/or department, such as CME conference coordination, new faculty onboarding and/or travel/reimbursement coordination. This position will also serve as back-up support for IR- Independent Residency and Neuroradiology Fellowship programs; and other duties as assigned. ESSENTIAL FUNCTIONS Provides administrative coordination and support for the overall department in various areas, such as CME conferences coordination (inclusive of the travel and reimbursement process for Visiting Professor/Grand Rounds speakers), oversight of visiting trauma rotators, back-up support for one or more residency programs, administrative support for department leadership, faculty and non-ACGME fellows, etc. Receives and screens telephone calls and visitors in a friendly courteous, professional manner. Avoids putting callers on hold unnecessarily and returns to holding calls quickly. Takes legible, accurate and complete information. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. Takes necessary measures to ensure the intended received is notified promptly and provided the necessary information to address the callers' needs. Documents calls and resolutions as appropriate and/or designated to process improvement purposes. Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. Schedules meetings and coordinates meeting space ensuring that supervisor has required materials to meeting. Consistently aware of supervisor's schedule to assist in timeliness Assists in preparing and administering department budget by updat