Administrative/HR Assistant

Job OverviewWe are seeking a detail-oriented and proactive Administrative/HR Assistant to support our CEO and Director of Operations.This role involves managing a variety of HR functions, ensuring compliance with employment laws, and facilitating smooth administrative operations.The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience with HR systems and processes.This position offers an opportunity to contribute to strategic HR initiatives while gaining valuable experience in human capital management and organizational development.Responsibilities Provide an excellent customer experience for all who access services from Trust Care and Life Care, both internal and external.Support various Trust Care/Life Care functions as needed to complete clerical duties including but not limited to photocopying, faxing, scanning, indexing, assembling binders, and preparing mailings.Provide front desk coverage.This may be for full days or partial days.When working at the front desk, provide excellent customer experiences by greeting and welcoming visitors to the building.Answer phone calls with efficiency and friendliness.Relay messages and handle routine questions for staff, family members, individuals, or the community.Transfer calls to the proper party.Maintain documents, files, databases and reports as required, as well as provide technical assistance such as creating and updating spreadsheets, tracking contracts, program data and spending, and maintaining databases.Efficiently operate various pieces of office equipment.Copy/scan/fax machines, electric binding machine, electric folding machine, laminator, document shredder.Assist staff with troubleshooting office equipment..The department or team assignment may influence the specific duties performed; therefore, the position will perform other duties as assigned.Assist with all aspects of hiring/onboarding new staff.Support HR sourcing efforts through social media management and other recruiting channels.Skills Demonstrate excellent customer service skills.Ability to interact with others with understanding and empathy and respond to issues in a way that results in a positive outcome for people seeking supports.Basic knowledge of DODD rules and regulations.Proficient in the use of Microsoft Word, Outlook, PowerPoint, and Excel.Ability to maintain a professional and courteous attitude towards all visitors, callers, and staff.Ability to work with minimal supervision and to set own priorities.Excellent written and verbal communication skills.Ability to accurately organize and record data, maintain computer database of information, organize various records and files, and update and provide reports as needed.Some knowledge of human resources.Experience with applicant tracking systems (ATS) such as iCIMS or Lever; familiarity with social media management for recruiting purposes.Excellent communication skills for effective interaction across all levels of the organization.Ability to handle confidential information with discretion and professionalism.Strong organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.This position is integral to maintaining an efficient HR operation that aligns with organizational goals while fostering a positive work environment for all employees.Pay:$16.00 - $18.00 per hour Work Location:In person.