Administrative Manager

10004070 Fairfax, Virginia, United States Virginia, United States Col of Engineering and Computing Default Full-Time (Salaried) George Mason University Department: Col of Engineering and Computing Classification: Gen Admin Supv 1/Coord 1 Job Category: Classified Staff Job Type: Full-Time Work Schedule: Full-time (1.0 FTE, 40 hrs/wk) Location: Fairfax and/or SciTech campuses Workplace Type: Hybrid Eligible Sponsorship Eligibility: Not eligible for visa sponsorship Pay Band: 04 Salary: Salary range starting lower $60k; commensurate with education and experience Criminal Background Check: Yes About the Department: The Department of Information Sciences and Technology (IST) provides premier graduate and undergraduate applied information technology education focused on and responsive to the unique technology, management, leadership and innovation needs of government, government-related, and corporate employers by producing graduates able to lead, analyze, design, create, justify, implement, and sustain new, innovative IT-enabled processes. About the Position: The Administrative Manager provides senior-level administrative and operational support to the Department Chair while overseeing the day-to-day functions of the departmental office. This role serves as a key partner to departmental leadership, ensuring effective coordination of priorities, communications, and decision-support activities. The position manages complex executive support functions, including calendar and correspondence management, preparation of briefings and reports, and coordination of leadership meetings and initiatives. Acting with a high degree of discretion and professionalism, the role facilitates communication between the Chair, faculty, and administrative staff. In addition, the position provides leadership and supervision of administrative personnel and student employees, directing workflow, establishing priorities, and maintaining high standards of service and operational efficiency. The role ensures that administrative processes—including human resources, financial operations, academic review support, and departmental programs—are executed accurately, efficiently, and in compliance with university policies. This position plays a central role in maintaining effective office operations, supporting strategic initiatives, and enabling the department to achieve its academic and operational goals. Responsibilities: Executive Assistant to the Chair Serves as executive assistant to the Department Chair, managing complex calendar, correspondence, and prioritization of commitments to ensure alignment with departmental priorities; Screens and manages communications, including calls, emails, and visitors, exercising discretion and handling highly sensitive and confidential information; Prepares briefing materials, reports, presentations, and background information to support executive decision-making; Coordinates leadership meetings, including agenda development, materials preparation, and tracking of action items and follow-ups; Facilitates communication and coordination between the Chair, associate chairs, faculty, and administrative staff; Manages travel planning and logistics for the Chair, ensuring efficiency and compliance with university policies; Drafts and edits communications on behalf of the Chair, ensuring clarity, professionalism, and consistency; and Performs other duties as assigned in support of the Department Chair and overall departmental operations. Office Manager Manages daily office operations to ensure efficient, compliant, and high-quality administrative services across the department ensuring outstanding service to students, faculty and staff; Directly supervises administrative staff and student employees, including assigning work, setting priorities, and monitoring productivity; Develops staff schedules, assigns duties, and establishes performance expectations and annual goals; Provides ongoing coaching, guidance, and feedback; conducts performance evaluations and implements corrective actions as needed; Manages workflow across administrative personnel to ensure timely and effective support of departmental functions; Serves as primary escalation point for complex administrative issues, interpreting policies and resolving operational challenges; Ensures clear and timely communication of priorities, policies, and criti