Administrative & Program Coordination Specialist

Administrative & Program Coordination Specialist (Hybrid - Washington, DC) Position Overview We are seeking an exceptionally organized and proactive Administrative & Program Coordination Specialist. This role functions as the central coordination hub for a high volume of complex meetings, engagements, and program events involving internal teams, interagency partners, and privatesector stakeholders. The ideal candidate excels at planning, communication, and logistics, and thrives in a fastpaced, multistakeholder environment. This is a hybrid position , requiring two days per week onsite in our Washington, DC office . Key Responsibilities Meeting & Engagement Coordination Plan, coordinate, and execute a high volume of complex meetings, engagements, and program events. Serve as the central coordination point across approximately five internal functional teams, multiple interagency partners, and a diverse set of external privatesector stakeholders. Ensure all engagements are wellstructured, properly staffed, and outcomeoriented. Strategic Planning & Logistics Develop meeting strategies, timelines, and logistical plans that support program objectives. Coordinate logistics for inperson, virtual, and hybrid events, including agendas, briefing materials, technology setup, and facility arrangements. Anticipate needs, identify gaps, and ensure all participants are prepared and aligned. Communication & Workflow Management Manage communication flows, invitations, confirmations, followups, and actionitem tracking across diverse teams. Maintain organized systems for scheduling, documentation, and information sharing. Draft and distribute agendas, summaries, and other supporting materials. CrossTea