Administrative Specialist

General Statement of Duties THE EUGENE AIRPORT IS LOOKING TO HIRE! Application Deadline: Friday, June 5, 2026 - 5:00 p.m. Accepting on-line applications only Information on How to Apply The person in this position will perform a variety of skilled clerical duties of moderate complexity in support of the Eugene Airport. Duties involve customer service and administrative support which require an understanding of established and defined department or program policies and procedures; work in this classification includes reception, filing, word processing, data entry, and other clerical duties. Position requires a moderate degree of judgment and application of standard office procedures. Classification: Administrative Specialist Department/Division: Public Works Department / Airport Division Supervisor: Odette Oppe, 541 682-8352 Salary Range: $25.13 - $31.31 / hourly - $52,270.40 - $65,124.80 / annually The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA). You can learn more about our process at our How to Apply page. Benefits: Please click the Benefits Tab to view the City of Eugene’s competitive package options. Work Schedule: Monday – Friday, 8:00 a.m. – 5:00 p.m. Must pass a TSA criminal-based background check. Examples of Duties Performed - Duties may include but are not limited to the following Provides reception services by telephone and in person; answers telephone calls, refers callers and visitors to appropriate personnel; takes messages. Provides information on standard processes, policies, and procedures regarding Airport programs and services; directs complex questions or unusual requests to appropriate staff members. May process petty cash, accounts payable and accounts receivable, purchase orders and requisitions assuring proper approvals, coding, and records; purchases office supplies and equipment, maintains inventory; coordinates maintenance for office equipment and machines such as standard copier, plans copier, and fax machine. Sorts and distributes mail according to general knowledge of department activities and programs; prepares mailings and faxes. Form written drafts or oral instructions, prepares letters, memos, forms, and reports using personal computer, calculator, photocopier, and other standard office equipment; composes and proofreads material to assure proper layout, grammatical composition, and inclusion of pertinent information. Performs data entry into several computerized systems while identifying discrepancies; maintains and updates files, records, and logs on computerized and manual record-keeping systems; searches files and records for readily identifiable information as directed. Receives, logs and processes Airport Lost & Found. Receives and responds to inquiries from the Division(s) website(s). Provides back-up administrative support to various programs requiring knowledge of programs, ability to provide appropriate information, attends informational meetings, receives payments, schedules dates, communicates with the public, and completes follow-up with required documentation within established timeline requirements. May make purchases using a City procurement card; reconciles and processes procurement card purchases according to established Finance Department requirements. Receives receipts and records fees received for permits. May set up and maintain manual and electronic data and filing systems; researches files and records for information; applies retention schedules to program files. Actively supports diversity; works to maintain a respectful workplace environment. Performs other related duties as assigned. Qualifications Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the jo b, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position. A typical way to obtain the knowledge and abilities would be: