Job Description
Position Overview B&T USA is seeking a detail-oriented and proactive Administrative Specialist - Sales to support our sales department with a variety of administrative and clerical tasks. The ideal candidate will play a key role in ensuring smooth daily operations, accurate record-keeping, and effective communication across departments. Essential Duties and Responsibilities Assist the sales department daily by performing numerous tasks including managing and updating accounting information, files, and records such as name or address changes, mergers, or mailing attentions. Receive and process sales orders via email or phone promptly and accurately. Review customer accounts for accuracy and maintain the most current information. Maintain department records, including spreadsheets and databases that track suppliers, sales, and customers. Prepare monthly sales reports, proposals, quotes, bids, vendor applications, purchase orders, and invoices as requested by sales representatives. Copy, file, and retrieve materials for the sales department as needed. Serve as a liaison with the logistics team to ensure timely deliveries. Communicate with managers and other departments regarding any customer feedback. Adhere to policies set forth by the management team. Understand and ensure compliance with all regulations concerning the sales department. Follow established procedures and communicate regularly with the Vice President of Sales regarding any problems or issues impacting the sales department. Required Education, Experience and Skills High school diploma or GED required. Strong organizational and multitasking abilities. Excellent communication skills, both written and verbal. Proficiency in managing databases, spreadsheets, and sales-related software. Attention to detail and accuracy in data management. Ability to work collaboratively with multiple departments including logistics and management. Familiarity with sales order processing and customer account management. Understanding of compliance and regulatory requirements related to sales operations. Problem-solving skills and the ability to escalate issues appropriately Physical Requirements Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position. Prolonged periods of sitting at a desk and working on a computer. Specific vision abilities required include close vision and the ability to adjust focus. Work Environment Work performed in an office and manufacturing machine shop environment. May be exposed to machine shop manufacturing elements such as noise, dust, odors, fumes, etc. Job Type FT – Hourly. On-Site Benefits Company contributes 100% for employee HMO medical option. Dental Vision 401(k) Retirement Savings Plan including a 4% matching contributions Disability Plans Company paid Life Insurance Paid vacation and sick leave Paid Holidays B&T participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. All offers of employment at B&T are contingent upon clear results of a thorough drug and background check. B&T provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, nation origin, pregnancy, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, marital status or any other characteristics protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including advertising, recruiting, interviewing, hiring, placement, accommodations, promotion, termination, job assignments, layoff, recall, transfer, discipline, leave of absence, compensation, and access to benefits and training. All employment decisions are based strictly on job-related qualifications and abilities. About B&T USA B&T USA, a firearms, suppressor, and accessories manufacturer operating under license of B&T AG SWITZERLAND, which was founded in 1991 as a designer and manufacturer of the industry’s most advanced suppressors. Under the leadership of Karl Brügger, B&T AG has evolved into a world leader in the design, manufacture, and sale of the most technologically advanced, high-performance weapons systems in the world used globally by poli