Job Description
Job Overview:MUST LIVE LOCAL to Windsor CO.A highly organized and detail-oriented Administrative Support Specialist to support our team with records management, reporting processes, and administrative workflows.This role plays an important part in ensuring child and staff records are accurate, organized, and compliant.The ideal candidate is proactive, comfortable working with spreadsheets and documentation, and able to manage multiple tasks while keeping processes moving smoothly.Because this position involves access to sensitive child, family, and employee information, maintaining strict confidentiality and exercising sound judgment with private information is essential.The Specialist is expected to demonstrate strong professional skills, maintain an extremely positive and upbeat environment, and promote the achievement of the academy's inviting atmosphere.A commitment to Kiddie Academy's mission of Awakening possibilities through Life Essentials , found at https://kiddieacademy.com/our-curriculum/ is imperative.Key Responsibilities Records & File Management Child Files Maintain and organize child files, ensuring all required documentation is complete and up to date Monitor files for missing or expired documentation and follow up as needed Maintain accurate records of accident, incident, biting, and behavior reports within child files Ensure all child documentation is properly stored and accessible for compliance and internal review Staff Files Maintain and organize staff files, ensuring all required employment documentation is complete and up to date Track required staff documentation and certifications and follow up when updates are needed Ensure staff records are securely stored and easily accessible for administrative and compliance purposes Spreadsheet & Data Management Maintain and update spreadsheets tracking child records and staff records Ensure accuracy and completeness of data across all administrative tracking tools Assist in improving or developing systems for tracking records and documentation Incident & Behavior Report Processing Process and track child accident, incident, biting, and behavior reports Ensure reports are completed correctly and distributed to appropriate parties Maintain organized digital records of all reports for documentation and compliance Workflow Coordination Manage administrative workflows to ensure tasks are completed and documentation is updated in a timely manner Track tasks and follow up with team members when information or updates are needed Help maintain efficient systems for administrative processes Benefits & Administrative Support Assist with organization and tracking of employee benefits documentation and information Provide general administrative support to leadership as needed Project Support Assist with administrative and operational projects as assigned Help organize information, timelines, and documentation for various projects Meetings & Events Attend company meetings to stay informed on operational updates and priorities Participate in relevant virtual meetings related to administrative workflows and projects Attend selected company events or trainings as requested Confidentiality Requirement This role requires handling highly confidential information related to children, families, and employees.The Administrative Support Specialist must maintain strict confidentiality at all times and exercise professional judgment when managing sensitive information.All records and communications must be handled securely and shared only with authorized personnel in accordance with company policies and applicable privacy regulations.Qualifications Strong organizational and time management skills High attention to detail and accuracy Proficiency with Google Sheets, Excel, or similar spreadsheet tools Ability to manage multiple tasks and meet deadlines Strong written communication skills Ability to work independently in a remote environment Demonstrated ability to handle sensitive and confidential information with discretion and professionalism Pay:$18.00 - $19.00 per hour Expected hours:10.0 - 20.0 per week Benefits:401(k) matching Retirement plan Work Location:Hybrid remote in Windsor, CO 80528.